Executive Assistant, Associate

Summary

The MIL Corporationseeks anExecutive Assistant, Associate for our Federal Government client in Washington, DC. The Executive Assistant will provide administrative support to the MIL team and client on the government client's site.

This position currently requires a fully on-site schedule. Schedule is subject to change based on company/contract requirements.

Responsibilities

• Serves as the Executive Assistant to the Bureau of Budget and Planning Deputy Director, a Deputy Assistant Secretary of State equivalent position. The incumbent provides support to a Principal-level official.
• Establishes and maintains contacts with the executive assistants/management support personnel throughout the Department:
  
  
  
  • Maintains the calendar of the Deputy Director
  • Schedules meetings for the Deputy Director
  • Proactively searches for upcoming calendar/meeting conflicts and resolves scheduling conflicts
  • Ensures that materials/documents are prepared and disseminated or obtained in advance of any scheduled meetings
  
  
  
  
• Helps develop and review internal operating procedures to ensure that paper is routed and cleared for external stakeholders in a timely and accountable manner.
• Provides executive assistant support to the Deputy Director, as required.
• Processes Action Memos for approval and signature.
• Keeps the Deputy Director advised of developments and progress of pending issues, and collaborates with other BP Front Office staff as needed.
• [ML2]Schedules interviews with prospective department employees
• At the direction of the Deputy Director, assists other BP/FO staffin planning and coordinating bureau projects and/or processes.
• Provides office management support services, ensuring that the work environment is professional
• Compiles and maintains records of business transactions and office activities, performing a variety of clerical duties.
• Copies data and compiles/organizes records and reports.
• Files documents.
• Prepares agendas for reoccurring meetings.
• Schedule's meetings/conference calls, coordinates conference room schedules, sets up video conferencing or conference calls when needed
• Operates office machines, such as PCs, calculator, photocopy machines, scanning equipment, and fax machines.
• Takes minutes at meetings and/or briefings.
• Other duties within the scope of the resulting Task Order as assigned by the COR.

Travel

None

Required Qualifications

• 7 years of relevant experience
• A minimum of three (3) to five (5) years of experience in at least one of the following capacities: administrative and executive support services, or office management support services. Ideally, the incumbent will have experience serving as an Executive Assistant to a senior-ranked government official. [ML1]
• Bachelor's degree in a relevant field
• Highly proficient with Microsoft Office's Word, Excel, SharePoint, Teams, and PowerPoint
• Ability to work both independently and with others
• Strong attention to detail
• Ability to multi-task
• Work under tight deadlines
• Excellent organizational, interpersonal, and communication skills (both written and oral)
• An understanding of how Executive Branch Agencies (e.g. DOS) operate would be helpful, but is not required

Education

AA/AS, BA/BS preferred

Clearance

All applicants for this position must be able to obtain a Secret clearance; please note that the clearance process takes into account financial background aspects.

Compensation

The MIL Corporation values your contribution and offers a range of benefits to support your overall well-being. We are pleased to offer a comprehensive range of benefits to our full-time employees which includes health, life, disability, and retirement plans, as well as paid time off, opportunities for professional growth and tuition assistance. Additional benefits and incentives may also apply, which will be communicated during the hiring process.

Salary at MIL is determined based on factors such as qualifications, experience, and contractual limitations. For this position, the projected compensation range is $80,000 - $110,000 per year. This estimate represents the typical salary range is just one part of MIL's complete compensation package.

Why MIL?

The MIL Corporation (MIL) is a dynamic workforce of industry professionals who deliver world-class solutions in cyber, engineering, financial management, and information technology - and we are looking for candidates like you!Whether you're fresh out of college, the military, or well into your professional services career, MIL has great job opportunities that might be a great fit.

Here at MIL, we pride ourselves on the family-like environment instilled amongst our team. Our employees love working here and it truly shows through our various recognitions & awards. Some of our most recent awards include:

• 2021-2022, Top Workplaces USA award (Energage)
• 2017-2022 Top Workplaces Award, Greater Washington Area (The Washington Post)
• 2018-2022 Certified Great Workplace, Great Place to Work
  
  
  
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    • 2021 & 2022, Best Workplaces in Consulting & Professional Services
    • 2021 Fortune Best Workplaces for Millennials
    • 2018 Fortune, Great Place to Work: Best Place to Work for Diversity
    
    
    
    
  
  
  
  
• 2020- 2022, 2017, Top Workplace Award, South Carolina (Greenville Business Magazine, Columbia Business Monthly, and Charleston Business Magazine)
• 2022 Freedom Award, Employer Support of the Guard and Reserve (ESGR), Department of Defense
• 2018, Above & Beyond Award, Employer Support of the Guard and Reserve (ESGR), Department of Defense

If your goal is to help the federal government deploy leading technologies, improve financial management, or defend the nation in cyberspace, MIL welcomes you. Become a part of something greater, where you, the people, make the difference.

The MIL Corporation is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.