New

Administrative Coordinator

Rutgers University

United States, New Jersey, New Brunswick

Nov 23, 2024

Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator
Job Category	Staff & Executive - Administrative & Support
Department	RBS - Human Resources
Overview
Posting Summary	Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Coordinator. Reporting to the Sr. Department Administrator Spvr at Rutgers Business School, this position is responsible for managing all of the HR personnel transactions for the Newark and New Brunswick RBS staff. This position is located on our Livingston Campus in Piscataway. Rutgers Business School - Newark and New Brunswick ( RBS) is the second largest school at Rutgers University encompassing the undergraduate and graduate business programs offered on the Newark and New Brunswick campuses and on multiple off-site (including international) locations. RBS is recognized as one of the top three public business schools among Big Ten ( BTAA) business schools and is the highest-ranked public business school in the Northeast United States. Continually growing, the school is comprised of 1,100+ employees, 2 undergraduate programs, 19 graduate and doctoral programs, 6 academic departments, 20 research centers, an Executive Education program, and an evolving online degree program This position is responsible for and not limited to the following: Understand and convey Rutgers Business School's mission and goals. Ensure that human resources practices at RBS are compliant with federal, state and local laws and regulations, University policy as well as applicable collective bargaining agreements Work closely with and makes suggestions to the Sr. Department Administrator Spvr to develop and enhance the RBS-HR role Develop and maintain relationships with internal and external constituents. Work independently Handle complex and highly sensitive confidential matters Responsible for the orientation of new employees Manage the hiring processes for the dual campus school Conduct pre-interview meetings with all search committee members Review and prepare staff appointment letters in accordance with University guidelines and procedures Responsible for recordkeeping of employee data and documents, such as personnel file management, evaluations, department access folders, etc. Analyze data and provide reports as requested Attend campus-wide meetings to enable exposure to other HR members across the campus to share and maintain best practices Disseminate best practices among RBS staff and faculty Independently troubleshoot matters such as payroll, terminations, and policy and procedure concerns Ensure fiscal year and FLSA rules are adhered to and understood regarding absences Serve as contact person for all Staff Compensation processes
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	57356.00
Annual Mid Range Salary	71372.00
Annual Maximum Salary	85388.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, and/or writing principles and practices Also requires a minimum of three years of relevant experience in an administrative function, good communication skills, and computer literacy
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Strong interpersonal communication, and organization skills Capacity to work as part of a team and provide exemplary customer service Capacity to perform in a high-pressured, confidential office Working knowledge of Microsoft office, ROCS, University HCM system, and Acrobat Adobe
Preferred Qualifications	Professional Development courses regarding HR hiring practices
Equipment Utilized	ROCS, Cornerstone, HCM
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	24ST2346
Posting Open Date	10/22/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Livingston (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement