Admin Assistant 3

The Department of Family and Community Medicine seeks a professional, dynamic, customer focused Administrative Assistant 3 to join our team and support our faculty, staff and students. If you want to be a part of a family of outstanding providers, researchers and staff who are passionate about the well-being and healthcare of individuals, families and communities in New Mexico, this position is for you. In addition to working with an outstanding team, this position also offers a hybrid schedule working in the office and remotely.

What We Are Known For:

• Mission-driven focus on improving health equity.
• National and international reputation for educational innovation.
• Providing care to underserved and vulnerable populations in Patient Centered Medical Home models of care.
• Innovative models of intergenerational primary and preventive care.
• Consistently in the top ten US News and World Report national ranking of family medicine departments.
• #5 US News and World Report national ranking of most diverse medical schools.
• #40 US News and World Report for most graduates practicing in primary care fields.
• Residency program that draws many of the nation's top Family Medicine candidates.
• Fellowships in Maternal Child Health, Sports Medicine, and Addiction Medicine
• Scholarly agenda focused on disparities, health services, and prevention.
• Mentorship and faculty development.
• Supporting and enhancing diversity, equity, inclusion, and belonging in the academic medical environment.

This position will report to the Manager of Administrative Operations and will participate in the following functions:

• Front Desk reception to include answering phones, greeting visitors, and scheduling conference rooms.
• Audio/Visual/copier/printer and conference room support.
• Maintaining the department directory and controlling pager inventory.
• Digital Measures/Faculty Success data entry.
• Communication with faculty for precepting coverage - emails and follow-up.
• Pcard purchases.
• Working with excel reports and PDFs.
• Maintain calendar and provide administrative support for the Vice Chairs of the Department.
• Review of patient data/encounters for accuracy - HIPAA.
• Mail distribution, ordering supplies, and inventory review.
  

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

• Experience with P-card purchasing and reimbursements and knowledge of Chrome River system processes
• Knowledge of maintaining office equipment such as fax machines, printers, copiers and desktops
• Ability to work independently and manage multiple projects
  
• Excellent customer service skills and problem-solving skills
• Intermediate to Advanced knowledge of Microsoft Office - Word, PP, Excel and Publisher
• Experience with Smartsheets
• Experience with electronic calendaring and scheduling meetings
• File creation and maintenance knowledge
• Experience with front desk duties such as answering and transferring calls and greeting visitors

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Please include a cover letter and resume.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.