Executive Administrative Assistant - Non Exempt, Full Time, Sacramento, CA

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

BASIC PURPOSE

The purpose of this position is to provide executive administrative and HR support to the Sacramento Social Services department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

ADMINISTRATIVE SUPPORT

1. Compose and type routine correspondence.
2. Proofread documents as requested.
3. Receive, sort, and distribute mail to appropriate personnel.
4. Make copies of correspondence or other printed materials and file appropriately.
5. Prepare outgoing mail and correspondence, including e-mail and faxes.
6. Answer and screen telephone calls as directed and may arrange conference calls.
7. Greet scheduled visitors and direct to appropriate area or person.
8. Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities, and record and transcribe minutes of meetings when directed.
9. Schedule catering events for the Center of Hope culinary team.
10. Order and maintain office supplies.
11. Maintain and track Christmas Events, Meetings Calendar, and Sacramento County Event Planner.
12. Provides support with special assignments and projects including Christmas, Angel Tree, and other programs as directed.
13. Other duties as assigned.

• PAYROLL

1. Assists with Payroll as needed.
2. Complies data from personnel records and prepares reports.
3. Computes wages and records data for use in payroll processing; audit bi-weekly payroll hours and review payroll registry for discrepancies and accuracy; track kiosk problems assigned to IT for resolution.
4. Maintain sick and vacation accruals master list and monitor usage.

PERSONNEL

1. Assists with the updating of personnel files.
2. Records and maintains employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, termination date and reason, organizational chart, and employee master list.
3. Processes employment applications and conducts new hire orientations.
4. Updates employee files to document personnel actions and to provide information to authorized persons.
5. Compiles and maintains records for use in employee benefits eligibility.
6. Prepares and files workers' compensation claims.
7. Maintains and files volunteer and driver records ensuring all required documentation is current and valid in recordkeeping systems.
8. Will coordinate with DHQ HR on employee relations matters.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER QUALIFICATIONS REQUIREMENTS

1. High school diploma or equivalent required.
2. A minimum of two years related experience.
3. Must possess a valid California Class C Driver License, and ability to drive a Salvation Army vehicle
4. Must be 21 years or older.
5. Complete The Salvation Army vehicle course training.
6. Ability to work well under pressure and meet deadlines.

PHYSICAL REQUIREMENTS:

1. Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis
2. Ability to grasp, push, and/or pull objects
3. Ability to reach overhead
4. Ability to operate telephone
5. Ability to lift up to 25 lbs. for administrative positions
6. Ability to operate a computer
7. Ability to process written, visual, and/or verbal information
8. Ability to operate basic office equipment and tools PC, Fax Machine, Telephone, Calculator, Copier, Printer.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed would not result in undue hardship.