Administrative Analyst

Food Services Administration

Full Time

81311BR

Job Summary

The Department of Nutrition & Food Services has units at several campuses including Parnassus, Mount Zion, and Mission Bay. This position, coordinates, advises, and provides information to department personnel. This person manages a high volume of sensitive and confidential human resource issues. Responsibilities include supporting Directors, Managers, and Supervisors with personnel actions, ensuring accurate and timeline processing of all human resource (HR) and payroll actions and documents, tracking and maintaining employee records, providing department training and new employee orientation, managing security databases, and assisting with other Business Office functions and conference services for Nutrition & Food Services. This role also provides financial support for cash handling processes, accounts payable, and miscellaneous support activities for the department. This person serves as the primary resource to the on-site Director for the Mission Bay (MB) campus and coordinates MB Business Office processes in conjunction with the other campuses

Use skills as a seasoned and experienced administrative professional to manage, plan, and administer tasks within Nutrition & Food Services related to financial, human resource, operations, and other miscellaneous support-related department initiatives and personnel. This position reports to the on-site Director of Nutrition & Food Services at a specific site. This position has indirect relationships to support department Managers, Supervisors, Associate Directors, Business Office Managers, and the department Director.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on several factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $75,700 - $123,100 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The UCSF Health Department of Nutrition and Food Services is a high-performing and nationally recognized food and nutrition service operation. The department is comprised of three divisions: food service (room service style patient food service, retail food operations including cafes, quick service coffee outlets, a large-scale catering program with conference services, with supporting entities of culinary services, food procurement services, and a business office), retail services (gift and specialty shops), and nutrition services (inpatient and outpatient nutrition services for adults and pediatrics and a dietetic internship). The entities are primarily based at the three UCSF Health hospital campuses but also clinics throughout the Bay Area. The total department has 360 FTE with an overall operating budget of $54M.

Required Qualifications

• Bachelor's degree in Business or another related area, plus 3 years of HR/personnel or accounts payable administrative experience in a large organization, or equivalent experience/training
• Thorough knowledge of University rules and regulations, processes, protocols, and procedures for budget, accounting and fund management, and/or personnel management.
• Interpersonal skills including excellent verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills, and the ability to prepare and administer oral/written presentations
• Solid knowledge of common University-specific computer application programs.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for employees.
• Experience working independently with minimal supervision and supporting large teams.
• Experience in completing multi-task projects on time in a high-pressure environment.
• Intermediate proficiency in Microsoft Office suite products (Word, Excel, Outlook, Publisher, etc) and other administrative software programs.
• Flexibility to orient and work at all UCSF Medical Center locations.
• 3+ years of relevant progressive experience

Preferred Qualifications

• General knowledge or experience in Food Service operations
• Experience working in a large health-care setting

About UCSF

At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what's possible for the patients we serve - a promise we share with the professionals who make up our team.

Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report - UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Health

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Administrative Support, Food Services

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Mission Bay (SF)

Work Style

Fully On-Site

Shift

Days

Shift Length

8 Hours