Administrative Coordinator, Wallace H. Coulter Center for Translational Research and School of Engineering and Applied Science

The Wallace H. Coulter Center for Translational Research and School of Engineering and Applied Science is seeking an Administrative Coordinator. The mission of the Coulter Center is to support translational research projects and develop models of translation that can be widely adopted. The goals of this position are to support the translational research, innovation, and entrepreneurial programs in the Coulter Center and Office of Research & Innovation and to interface with staff, students, and faculty engaged in the translational process.

Wallace H. Coulter Center - https://engineering.virginia.edu/centers-institutes/coulter-centertranslational-research

Department of Biomedical Engineering - https://engineering.virginia.edu/bme

School of Engineering & Applied Science https://engineering.virginia.edu/officesprograms/office-research-and-innovation/research-translation

University of Virginia, Pan-University initiatives in entrepreneurship -https://entrepreneurship.virginia.edu/

Position Overview: This position is to support the Wallace H. Coulter Center for Translational Research and the Office of Research & Innovation for the School of Engineering & Applied Science. The School and Coulter Center are growing new programs to fund, mentor, and sustain faculty and student entrepreneurs. The Coulter Center, in the Department of Biomedical Engineering, funds faculty translational research, supports undergrad industry internships and grants post-doctoral research projects. This role will synergize with The Office of Research & Innovation in the School of Engineering and report to the Associate Director of the Wallace H. Coulter Center and also the Assistant Dean for Innovation & Entrepreneurship. The position involves a blend of administrative support, event planning, marketing, and purchasing responsibilities. The ideal candidate is detail-oriented, highly organized, an excellent communicator, energetic and interested in improving society through technology development. This is a hybrid position with 3 days in the office and 30-40 hours per week.

Key responsibilities for The Wallace H. Coulter Center for Translational Research:

Coulter Center Board Meetings:

The Center has an annual funding cycle and external funding Board with industry executives. This is a very important feature of the Center and requires excellent communication and attention to detail.

• In collaboration with the Coulter team, organize agendas for quarterly board meetings
• Communicate with project team leaders to gather relevant information
• Coordinate travel, accommodations, meals, and venue arrangements for board members

Coordinate Center Activities and Initiatives:

• Assist in planning meetings, conferences and events for the Center
• Organize events for the Coulter Fellowship and Postdoctoral Scholars Programs
• Serve as a liaison between Coulter Center and the department of BME, School of Engineering, School of Medicine and work with students involved with programming (Fellows and Scholars)
• Submit reports and prepare proposals and presentations as needed
• Manage emails, announcements, letters, packages, phone calls, and other forms of correspondence

Center Purchaser:

• Serve as the purchaser for the Center, handling procurement of supplies and services
• Collaborate closely with the Associate Director of the Center and the Department of Biomedical Engineering on procurement and purchasing
• Process Workday requisitions and purchase orders for the Center Support for Center Directors:
• Assist Associate Director and Managing Director with travel logistics, including booking flights, hotels, and transportation
• Manage reimbursements and expense reporting
• Help schedule and attend meetings as needed

Coulter Media and Marketing:

• Develop and organize content and ideas for media and marketing purposes
• Maintain and update the Center's social media platforms and materials

Key responsibilities for The Office of Research & Innovation:

Coordinate office activities and initiatives: The office will launch programs for faculty

and students where planning, logistics, finance, and communication will be very

important.

• Assist in the proposal preparation for the office and associated program awards
• Assist in the organization and maintenance of program documentation
• Coordinate program communication and outreach across Engineering departments
• Serve as an ambassador for research programs in Engineering to cross-University departments and schools
• Assist with communication to entrepreneurial community members and stakeholders including investors, state and local agencies

Purchaser and administration:

• Work with the finance team and serve as the purchaser for project teams, handling procurement of supplies and services, and processing reimbursements.

MINIMUM REQUIREMENTS

• Education: High School Diploma
• Experience: At least one year of relevant experience

PREFERRED REQUIREMENTS

• Bachelor's degree
• MS Office applications, including Outlook, Word, Excel and PowerPoint
• Familiar with Adobe Creative Suite
• Strong written and oral communication skills

The position will remain open until filled. This is a non-exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits. This is a restricted position; continuation is dependent on funding and satisfactory performance.This position is located in Charlottesville, VA and is eligible for a hybrid schedule.

This position will not sponsor applicants for work visas.

The University will perform background checks on all new hires prior to employment. A completed health screen is required for this position.

To Apply:

Please apply through Workday, and search for R0065384. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'. Complete an application online and attach a cover letter and resume. Please note that multiple documents can be uploaded in the box. Incomplete applications will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Yelena Markazyan, Academic Recruiter, at ym3mm@virginia.edu.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.