Assistant Dean of Admissions

The Dell Medical School at The University of Texas at Austin is seeking an exceptional leader to join the Department of Medical Education as the Assistant Dean of Admissions. Successful applicants will be eligible for appointment at the Associate or Professor level and should have significant expertise in medical education, clinical program development, and scholarship.

About Dell Medical School and the University of Texas at Austin Medical Center

As part of The University of Texas at Austin, one of the nation's leading research universities, the Dell Medical School pursues innovation in the redesign of healthcare delivery, excellence in healthcare research, and programs in interdisciplinary and inter-professional education. It is the fifth medical school in the UT System and the first medical school established in nearly five decades by a member of the Association of American Universities, an organization of leading public and private research universities.

The University of Texas Medical Center, anchored by Dell Medical School, is defining the future of health. Announced in August 2023 with planning and implementation underway, The University of Texas Medical Center will cement Austin as a premier destination for health care alongside other major Texas cities. With two new, state-of-the-art hospitals - A UT specialty hospital and a cancer center being built by MD Anderson - plus the academic and research expertise of UT, The University of Texas Medical Center will provide the integrated, world-class care that is a hallmark of academic medicine.

The Dell Medical School is especially interested in qualified candidates who can contribute to excellence within the learning health system.

About the Department of Medical Education

The Department of Medical Education is committed to excellence in academics. The department hosts most of the leadership implementing the Leading EDGE curriculum. The department is a dynamic learning community, promoting educational scholarship and enhancing the curriculum through recognition and support of outstanding educators.

About Austin

Austin is a vibrant, lively university city, known for its excellent public K-12 schools, lively music scene, superb cuisine, and international festivals such as South by Southwest. The city typically ranks among the country's best places to live. Nearby lakes and rivers as well as the beautiful adjacent Texas Hill Country provide ample opportunities for outdoor activities.

Position Summary

The Assistant Dean of Admissions at Dell Medical School provides strategic leadership, vision, and direction for all aspects of the admissions process. This role oversees the recruitment, selection, and matriculation of students, ensuring alignment with the school's mission and goals. The Assistant Dean guides the admissions team, directs admissions events, and collaborates with internal and external stakeholders to develop policies, ensure compliance, and analyze data to support strategic decision-making. This person will work closely with the Director of Admissions and the office staff.

Essential Duties & Responsibilities

Admissions Selection Committee (ASC) and Process Oversight:

• Oversee the scheduling, preparation, and facilitation of all Admissions Selection Committee (ASC) meetings, ensuring efficient operations and effective discussions.
• Serve as a voting member of the ASC and a member of the three-person Executive Sub-Committee, actively contributing to admissions decisions and maintaining alignment with the school's mission and strategic priorities.
• Lead the development of evaluation criteria and processes that ensure candidates are assessed fairly and consistently, based on attributes aligned with Dell Medical School's institutional mission and goals.
• Ensure that committee deliberations are conducted in compliance with policies and regulations, and that decisions are made with transparency and integrity.

Policy Development and Compliance:

• Collaborate with the Associate Dean for Student Affairs and the Admissions Committee to develop and implement admissions policies and procedures.
• Ensure compliance with institutional policies as well as state, federal, and accreditation regulations.
• Conduct periodic reviews of policies and report findings to the Associate Dean and Admissions Committee.
• Lead efforts to align admissions policies with the school's institutional mission and goals.

Training and Documentation:

• Develop comprehensive training materials and documentation for faculty, staff, and student volunteers to ensure they are familiar with policies, regulations, and evaluation processes.

Communications and Outreach:

• Oversee the planning and execution of admissions-related events to ensure a positive experience for all participants.

• Oversee communications with potential applicants, accepted students, those denied admission, and those on the waitlist.

Collaboration with External Partners:

• Actively engage with the Texas Medical Dental School Application Service (TMDSAS), the Joint Admissions Medical Program (JAMP), and the Office of Graduate Admissions (GIAC) to ensure seamless processing and sharing of applicant information.
• Foster and strengthen relationships with external partners to support Dell Medical School's admissions goals.
• Collaborate closely with undergraduate health professions advisors across the state to keep them informed about Dell Medical School's admissions requirements and the desired attributes of successful applicants.

Data Analysis and Reporting:

• Prepare reports and data presentations for leadership, providing insights into admissions trends and outcomes.

Other Duties as Assigned:

• Take on additional responsibilities as required to support the evolving needs and initiatives of the Admissions Office and Dell Medical School.

Clinical or teaching work as appropriate

Required Qualifications

• MD/DO. Consideration of PhD or equivalent with significant Admissions experience.
• 5 years of experience in admissions.
• A strong track record in building and leading teams.
• Project management experience.
• Demonstrated leadership and process improvement skills in complex environments.
• Excellent written and verbal communication skills
• Able to obtain a Texas Medical License and be credentialled in local clinical facilities as appropriate.

Preferred Qualifications

• A proven track record of mission-driven strategic planning, demonstrated by measurable outcomes.
• Experience in medical school admissions.
• Familiarity with holistic review processes and demonstrated ability to assess candidates beyond academic metrics, including leadership, resilience, and community engagement.
• Experience with TMDSAS or AACOMAS centralized application services is also preferred.
• Data analytic skills.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.