Facilities Assistant

An exciting opportunity for Facilities Assistant to join the Corporate Real Estate & Services (CRES) team.

Do you have excellent communication skills together with a professional customer service approach and strong administrative skills then we would like to hear from you!

This position will be based at Parexel's office Bio Park in Paris.

Key Accountabilities:

• Contact with landlord/building management for troubleshooting
• Reception cover as and when needed
• Special projects as needed, in co-operation with line manager
• Participate in planning and coordination of corporate events
• Participate in local meetings, follow up on actions with line manager
• Train and Trouble shoot Procurement System to maintain availability of supplies needed
• Courier labels for interoffice mail and scheduled deliveries
• Take on requestor/buyer role in Oracle
• Organization of disposal of confidential documents and recycling
• Creating purchase orders and processing invoices for payment
• Assists with implementing any specific Parexel measures in line with a specific situation (i.e. Covid 19)
• Assisting with office space and occupancy planning and internal moves

Skills, Knowledge and Experience:

• Proven experience in the field of customer service together with strong administrative skills
• High service orientation, client focused and a contributor to excellent customer service
• Able to work well at part of a team and the ability to work well on own initiative
• Excellent interpersonal skills, highly motivated and a self-starter
• Ability to represent PAREXEL to clients in a positive and professional manner
• Demonstrate knowledge in organizational issues and administrative matters
• Ability to organize efficiently, ability to understand complex organizational relationships
• Ability to work creatively in a fast-paced environment
• Excellent communication skills in writing and verbal, computer skills, e.g., good knowledge of Microsoft Windows Office, willingness to work overtime.
• Ability to work in full respect to existing SOPs, policies and procedures.

Education:

• High School Education

Language

• Fluent in French & English both written and spoken