Accountant 1

***THE BEST CONSIDERATION DATE HAS BEEN EXTENDED TO 10/8/2024***

The University of New Mexico (UNM) Real Estate Department seeks a positive and self-motivated Accountant I with the knowledge, experience and attention to detail to provide direct support to the department's Financial Officer in day-to-day business and administrative operations.

The Real Estate Department provides comprehensive real estate services for all entities of the University of New Mexico Board of Regents including academic and research units for all campuses and branches, the Health Sciences Center, UNM Hospitals, UNM Medical Group, and STP @ UNM. The department currently administers over 1,350,000 square feet of leased space with annual rent obligations of approximately $15 million. The Real Estate Department has direct fiscal responsibility for approximately 475,000 square feet of office space, light lab and research facilities at the STP @ UNM, a number of ground leases, billboard leases, oil and gas leases, and a variety of license agreements.

In the primary role as Accountant I, this position will be responsible for initiating, processing and data entry of all financial transactions for the department to include but not limited to all aspects related to accounts payable and receivable transactions. This position is responsible for coordinating and reconciling the monthly closure of indices for department. In addition, this position would monitor, reconcile and review the indices with supervision and oversight from Financial Officer. This position will be asked to create various financial reports, perform data exports, and create Adhoc Reports. This position will need to be able to analyze, review and examine the elements of all transactions based on the protocols and guidelines set forth by Financial Officer and assist in building department budgets.

Duties and responsibilities for this position include, but are not limited to, the following:

* Initiates and processes all financial transactions for the department.

* Provides assistance in the development, implementation, and management of fiscal systems and procedures created by Financial Officer.

* Serves as department's transaction initiator and requisitioner. Performs transaction procurement for the department to include but not limited to generating requisitions, journal voucher/entries, processing purchasing requisitions, reimbursements using Banner, Chrome River, PCard and LoboMart.

* Performs the data entry of accounts payable and receivable invoices, journal entries and/or other transactions into Yardi Property Management System and Banner.

* Monitors revenue and expense accounts and verifies the appropriate coding of account codes and indices.

* Coordinates the monthly closure of indices for department to including generating the appropriate reports required for reconciliation.

* Generates various reports for monthly reconciliation of indices to include but not limited to general ledger, aging reports, balance sheet and income statements from Yardi and Banner Operating Ledger and Summary reports.

* Prepares deposits of cash and cash-related items; balances cash funds and accounts to the financial reporting systems.

* Prepares documentation for accounts payables/receivables, cost reimbursements, and other billings for processing; maintains supporting worksheets as needed.

* Creates tenant invoicing and generates a monthly Aging Report to monitor accounts receivables.

* Responds to requests and concerns from internal and external customers regarding fiscal transactions.

* Analyzes and provides reports and correspondence on unresolved problems.

* May prepare time sheets, perform time entry and maintain leave and payroll records.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.

Bachelor's degree and successful completion of at least 9 credit hours of university-level accounting through intermediate accounting; no previous experience required.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

* Experience using Yardi Property Management Software

* Experience in transaction procurement to include, but not limited to, generating requisitions, journal voucher/entries, processing purchasing requisitions, reimbursements using Banner, Chrome River, PCard and LoboMart.

* Experience preparing preliminary financial reports, statements, and projections using standard and fund accounting principles, on an automated accounting system or Excel spreadsheets.

* Ability to work independently and manage multiple projects simultaneously while meeting deadlines and expectations.

* Strong interpersonal and communication skills and the ability to work effectively with a wide range of departments and external entities

* Experience using various computer software, programs, and systems such as Microsoft Office Suite, Zoom, and Skype for Business.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.