Manager, Board and House Matters

Who We Are: It all starts with purpose.

We are a purpose-driven nonprofit with a dynamic staff culture.

With a meaningful purpose, motivated staff, and excellent benefits, working here is sure to put (or hopefully keep!) a smile on your face. The ADA's headquarters is located just steps from Chicago's Magnificent Mile and is easily accessible by public transportation. With more than 400 colleagues, the ADA Staff are some of the most talented people in the Chicago, Washington, D.C., and Maryland areas!

We have been named as a Top Workplace by the Chicago Tribune in both 2019 and 2021 - come join our team!

Job Responsibilities:

The Manager, Board and House Matters position is primarily responsible for supporting the activities of the Board of Trustees, including the management of meetings and communications for the Board of Trustees. House of Delegates responsibilities include managing the comprehensive House of Delegates resolutions process and the finalization of materials (reports and resolutions) for the annual meeting. This position also supports the day-to-day activities of the Headquarters Office at annual session and assists in the review and processing of reference committee reports.

Must Have:

• Bachelor's degree
• Minimum 5 years' experience in a high-level administrative support position, preferably working with a governing board or high-level executive, or 9 years' experience in lieu of degree
• Experience working directly with executives, Boards, or similar
• Demonstrated through previous work the ability to draft, edit and proofread large complex documents
• Experience in generating a variety of correspondences and arranging meetings
• Excellent written, verbal and organization skills
• Proficiency with computer technology applications in order to maximize evolving technology
• Proficiency with MS Office Suite (Word, Excel, PowerPoint)
• Multi-tasking, project management, and customer service skills
• Attention to detail, ability to work well under pressure and willingness to work in a team environment
• Tact and discretion in handling confidential information
• Ability to interface with executive-level and volunteer leadership
• Evening/Weekend work/meetings
• Travel at least one week during the fall to attend annual meeting; at least five days mid-December/early-January to attend Board retreat; attend a minimum of six to seven weekend meetings a year; and possible Board meetings in DC

Nice to Have:

• Knowledge of Financial Software (i.e. NetSuite and Concur)
• Experience overseeing the work of others
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  Knowledge and proficiency in SharePoint

  
  
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  Event management or production experience useful

  
  

*Repost 1/16/25.

Just a few of the benefits offered to employees:

• Promotes Work/Life Balance
• Hybrid Work Schedule (2-3 days from home)
• Health insurance/ dental reimbursement plan
• Ample Paid time off
• 401(k)
• Pension
• Flexible Spending Account
• Life insurance
• Tuition reimbursement
• Paid Parental Leave
• Pet Insurance
• Student Loan Refinance
• 2 days off to work at a charity event of your choice

The American Dental Association is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The American Dental Association is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at recruiting@ada.org.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.