Cash Application Specialist

Vaco
$21.00 - $24.00 / hr
United States, Kentucky, Louisville
Jun 04, 2025
Responsible for meticulously reviewing and harmonizing daily bank downloads, including Lockbox, ACH, and Wire Payments. This involves identifying the relevant customers, invoices, and payment amounts for accurate posting. They are tasked with proactively addressing any discrepancies or missing data before finalizing the payment posting. Additionally, the role encompasses processing various payment forms like Credit Cards and Checks as per business requirements. Ensuring the weekly and month-end reconciliation of General Ledger, Sub Ledger, and other balances with Accounts Receivable balance, resolving any discrepancies, falls under their purview. Position Responsibilities: Prompt and precise daily posting of accounts receivable payments received via bank channels. Preparation of lockbox deposits for in-house received checks. Compilation and submission of daily Credit Card Payment requests. Notification to ARS and/or external customers concerning questionable payments, assisting in resolving issues like wrong currencies, discounts, and credits. Reconciliation of AR balance with General and Sub-Ledgers on a weekly and monthly basis. Thorough review of all emails for posting and issue resolutions. Matching and posting of adjustments, write-offs, and credit memos to customer accounts. Maintenance and generation of month-end statements as per management directives. Facilitation of AP Checks for overpayments and other miscellaneous items. Delivery of high-quality and professional customer service to both internal and external stakeholders. Proficiency in Microsoft Office suite, particularly intermediate skills in Excel. Completion of any additional tasks or duties assigned by the AR Manager. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.