Legal Coordinator

Bring your administrative expertise to a fast-paced legal environment supporting attorneys and critical business operations.

Be You.

The Office of Counsel at Duke University is seeking to hire an experienced, organized, service-focused, and team-oriented Legal Coordinator to provide administrative support to attorneys serving Duke University Health System and Duke University ("Duke").

The Legal Coordinator works closely with multiple attorneys to provide day-to-day administrative support, balancing a high volume of work and competing priorities while anticipating needs and adjusting quickly as circumstances change. The role requires strong communication, organizational, and problem-solving skills, as well as sound judgment and discretion in handling confidential and sensitive information.

The successful candidate will join a collaborative team of attorneys and professional staff dedicated to supporting Duke's nonprofit, academic, and healthcare missions.

Work Arrangement - On-site.

Work Location: Durham, NC, in person (current office schedule: Monday-Thursday in-person, with the option for remote work on Friday).

DEPARTMENTAL PREFERENCES

• Experience with matter and document management software, travel and expense solutions, and e-billing systems is preferred.
• Strong proficiency in Microsoft applications (PowerPoint and Copilot are a plus).
• Experience in the legal field is preferred.

MINIMUM QUALIFICATIONS

Education - Bachelor's degree generally required.

General knowledge in the legal field is preferred.

Experience - Requires four (4) years working in related field or equivalent combination of relevant education and professional experience.

Be Bold.

Skills

• Ability to successfully manage competing and changing priorities in a fast-paced environment.
• Ability to work in a team-oriented, high-volume, in-house law office environment.
• Strong written and communication skills.
• Strong problem-solving, organizational, and analytical skills.
• Adaptable and flexible.
• Demonstrated experience collaborating with multiple different stakeholders to achieve results.
• Committed, reliable, and a 'can-do' attitude.
• Deep desire to create effective processes, and champion positive engagement.

Work Performed

• Provide comprehensive administrative support to multiple attorneys, including managing complex, high-volume calendars that often require coordination across multiple departments and external parties.
• Open, maintain, and track electronic files, ensuring accuracy and strict confidentiality; assist with e-billing support; coordinate with outside counsel as needed.
• Prepare, format, and proofread legal documents, presentations, and correspondence on behalf of attorneys, requiring a high degree of accuracy, efficiency, and attention to detail.
• Coordinate attorney travel arrangements, including preparing expense reports, maintaining documentation, and ensuring compliance with university travel and reimbursement policies.
• Track and maintain attorneys' continuing legal education requirements, records and deadlines.
• Provide general administrative and office support as needed.
• Assist with special projects as needed.

The above is not a full summary of the work performed, and the Legal Coordinator will perform other duties as assigned.

Choose Duke.

Join a team that values exceptional administrative support, sound judgment, and a proactive approach to getting things done. Apply today!