Program Coordinator - USU Operations

Join the HJF Team!

HJF is seeking a Program Coordinator to support the Uniformed Services University of the Health Sciences (USU) Operations Team in Bethesda, MD. This position serves as a key resource supporting both operational management and data-driven decision-making. The Program Coordinator will coordinate administrative and business operations while collecting, analyzing, and reporting on operational, financial, personnel, and programmatic data to support leadership priorities and organizational effectiveness.

The role is responsible for developing reports, dashboards, and executive briefings; tracking key performance indicators; and providing data-driven insights to inform planning and resource allocation. The Program Coordinator will also support operational activities, including budget tracking, space management, and special projects.

The successful candidate will combine strong analytical, organizational, and communication skills with the ability to manage multiple priorities and effectively support both strategic initiatives and day-to-day operations. The Program Coordinator works independently on routine assignments while collaborating with Program Managers and leadership on organizational priorities and process improvement efforts.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Collect, analyze, and synthesize data from multiple operational, financial, personnel, and project management reports to provide meaningful insights and recommendations for executive leadership decision-making.
• Develop, maintain, and automate recurring reports, dashboards, scorecards, and visualizations that communicate key performance indicators (KPIs), trends, risks, and opportunities to leadership.
• Transform complex datasets into concise presentations, executive summaries, charts, and visual storytelling materials tailored for senior-level audiences.
• Coordinates the Centers/Departments annual progress reviews that entails coordinating communication with internal and external customers, scheduling top level meetings, and note taking.
• Communicates with internal staff and external customers.
• Provides administrative support under the direction of a supervisor such as hiring, travel, purchasing, and tracking progress.
• Administrative duties including but not limited to, coordinating meetings and maintaining multiple calendars, developing and tracking surveys for internal staff and USU leadership, creating Standard Operating Procedures (SOP) or guidelines for various projects.
• Include budgetary responsibility to include plan/forecast for various Departments and Centers.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for the role.
• Knowledge of organizational objectives, the federal budget process, office automation. Ability to work completely independently, use sound judgement in solving problems.
• Coordinate many complex systems and programs simultaneously.
• Knowledge of Microsoft Office tools. (i.e., basic functions, graphs, formats, etc.)
• Knowledge of project management principles, and good communications skills.

Education and Experience

• Bachelor's Degree required.
• Minimum of 0 - 2 years experience required.

Required Knowledge, Skills and Abilities

• Proficiency in Microsoft Excel, including Pivot Tables/Charts, VLOOKUP/XLOOKUP, Power Query, data analysis, forecasting, and reporting functions.
• Proficiency in Microsoft PowerPoint with the ability to create executive-level presentations and data visualizations.
• Experience developing dashboards, charts, scorecards, and management reports using Microsoft Office tools and other reporting platforms including Copilot.
• Experience extracting, analyzing, and presenting large volumes of data from multiple sources in a clear and actionable format.
• Ability to communicate clearly, work well with others, identify and resolve problems, and deliver results as a team.
• Demonstrated ability to plan, schedule, and coordinate activities to meet deadlines.
• Coordinate many complex systems and programs simultaneously.
• Knowledge of project management principles.
• Knowledge of organizational objectives, the federal budget process, office automation preferred.
• Ability to work completely independently, use sound judgement in solving problems.
• Ability to obtain a T1/Public Trust background check.

Physical Capabilities

• Ability to stand or sit at a computer for prolonged periods.

Work Environment

• This position will take place primarily in an office setting.

Compensation

• The annual salary range for this position is $52,800-$75,000. Actual salary will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.