Marketing Events Coordinator

Aquent is partnering with a leading global company renowned for shaping market trends and delivering exceptional brand experiences. This organization is at the forefront of its industry, driven by a commitment to excellence and innovation that resonates with audiences worldwide. Joining this dynamic team through Aquent offers an unparalleled opportunity to leverage your expertise in a role where your strategic insights and flawless execution will directly influence brand perception and engagement on an international stage.

Are you an energetic, detail-obsessed professional ready to elevate a global brand's event strategy? In this pivotal role, you will be instrumental in crafting unforgettable moments that resonate with global audiences, driving excitement, and ensuring every event reflects a commitment to excellence. You will shape the buzz before doors even open, align multi-channel promotion strategies with key cross-functional teams, and ensure global event execution is seamless, on-brand, and truly impactful. This is your chance to be a key player in bringing brand stories to life through compelling experiences, collaborating across departments to achieve a cohesive vision and make a lasting impact.

What You'll Do

• Drive End-to-End Event Logistics & Retroplanning: Take full ownership of event logistics, including retroplanning, developing master timelines, conducting venue research, managing product and swag ordering, and overseeing complete attendance and RSVP management for a variety of events and trade shows.
• Cultivate Strong Vendor Relationships: Act as the primary point of contact for all external partners, including production agencies, venues, florists, photographers, A/V technical crews, and entertainment vendors, ensuring seamless collaboration and execution.
• Shape Pre-Event Marketing & Cross-Functional Alignment: Bring a strategic marketing lens to all pre-event campaigns, working closely with Creative, Digital, Marketing, and Education teams to build excitement, maximize attendance, and ensure consistent messaging.
• Develop Impactful Creative Briefs: Draft clear, concise, and impactful briefs for event invitations, digital collateral, and physical production assets, guiding creative teams to produce on-brand materials.
• Ensure Global Communication & Consistency: Communicate schedules and updates seamlessly across internal stakeholders and international markets, ensuring everyone is aligned and informed.
• Manage Financial Ownership & Budget Integrity: Take responsibility for tracking event spend, negotiating vendor contracts, opening purchase orders, processing chargebacks, and maintaining strict budget integrity across all projects.
• Establish Global Standards & Tracking: Build robust tracking processes for international events to identify coverage gaps and craft global guidelines that enforce brand and trade show consistency across all markets.

Must-Have Qualifications

• 4-7 years of hands-on experience in event planning, execution, and logistics.
• A strong marketing mindset, understanding how pre-event promotion drives attendance and engagement; you don't just plan events, you strategically market them.
• Exceptional interpersonal and communication skills, adept at negotiating with vendors, briefing creative teams, and guiding global partners effectively.
• Highly organized, proactive, and a master of process and timelines, thriving when managing multiple complex projects simultaneously.
• Detail-obsessed and adaptable, capable of keeping all aspects of an event running smoothly without missing a beat.

Nice-to-Have Qualifications

• Previous experience with trade show planning and execution.