Aquatics Chief of Staff (5173U), Intercollegiate Athletics #89070

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Departmental Overview

The Department of Intercollegiate Athletics consists of more than 275 staff members and coaches and sponsors 30 varsity sports programs. These 30 programs include more than 850 student-athletes who participate in the various sports programs annually within the National Collegiate Athletics Association (NCAA).

Position Summary

The Aquatics Chief of Staff develops, promotes, and supports the operational and strategic aspects of intercollegiate student athlete programs, including planning, scheduling, budget administration, and travel. This position aids and facilitates the operational needs of the Aquatics programs and serves as an advisor to the Swimming Head Coach. The Aquatics Chief of Staff maintains an advisory role in all Aquatics strategy and analysis, through the regular breakdown of team objectives, communication needs, and tracking and measuring performance success metrics. The role serves as a connector to al support units with the Department. The Aquatics Chief of Staff also plays a role in recruiting, assisting with all on-campus recruiting trips, and coordinating the travel plans of the Head Coach for all recruiting activities. Overall, this position helps support the overall operations of the programs and ensures the promotion of the holistic well-being and development of the student-athletes.

Application Review Date

The First Review Date for this job is October 14, 2026. For full consideration, please apply on or before the first review date.

Responsibilities

Practice Scheduling and Performance Analysis - 15%

• Works with the coaching staff during the off-season and regular season to plan, create, and implement practice schedules, time management plans, and an exhaustive calendar for coaches and student athletes to include all required activities, trainings and meetings.
• Develops performance reports for each program using statistical data gathered from a variety of technologies and tools.
• Will coordinate the non-conference game scheduling each year. Will discuss possible opponents with the Head Coach, reach out to various teams to gauge interest, work with department staff to schedule games, etc.

Program Administration and Student-Athlete Liaison - 15%

• Coordinates, plans, organizes, and administers mid-size athletics program(s) and projects in conjunction witn support untis such as Marketing, Ticketing, Equipment, Video and Sports Management.
• Coordinates with respective departments to assist student-athletes with recruitment process, admissions, scheduling classes, financial aid, summer bridge/Golden Bear Orientation programs, housing, etc.

Recruiting Logistics and Travel Management - 10%

• Assist with the coordination and logistics of all on-Campus recruiting activities (official and un-official visits).
• Will manage all travel arrangements (flights, hotels of Head Coach related to recruiting activities, including in-home visits, scouting/recruitment trips, etc..

Home Event Support - 10%

• Directly supports the home events of each Aquatics programs, ensuring that all information is shared with Event and Facility staff and be on hand to assist with any in-event issues that may arise.

Student Workforce Management - 15%

• Recruit, train, and manage student workforce across all Aquatics programs managers, practice workers, event setups workers, gameday workers.

Community and Donor Relations - 10%

• Establish and maintain effective interactions with the university community, alumni, donors, media and the public.
• May be asked to engage in development activities, including but not limited to fundraisers, donor meetings, etc.

Coaching Advisory and Student Well-Being - 5%

• Serve as an advisor to the Swimming Head Coach and ensure the program is running optimally.
• Help foster an environment that promotes the well-being and personal development of the student-athletes.

Budget Management - 15%

• Budget Management of all Aquatics programs including scholarship allotments

Other Duties - 5%

• Other duties as assigned by the Head Coach, including professional development.

Required Qualifications

• 5+ years of experience working with Division 1 Aquatics programs.
• Thorough knowledge of and/or ability to learn program activity and best practices.
• Problem-solving skills; multi-task, work with frequent interruptions, and effective listener.
• Highly effective verbal and written communication skills in the English language.
• Proficiency in the use of basic computer applications relevant to job duties.
• Solid organizational skills and ability to accomplish multiple tasks within demanding timeframes.
• Ability to use discretion and maintain all confidentiality.
• Ability to use sound judgment in responding to issues and concerns.
• Must maintain current knowledge of and/or ability to learn applicable rules and standards of the ACC Conference, the National Collegiate Athletic Association (NCAA), as well as other associations and agencies to which the Berkeley campus of the University of California adheres, and, at all times avoid any and all violations of these rules and standards.

Education / Training

• Bachelor's degree in related area and / or equivalent experience / training (Required)

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted annual range that the University reasonably expects to pay for this position is $85,000.00 - $100,000.00.

• This is an exempt, monthly-paid position.
• This is a 1-year, full-time [40 hours/week] contract position eligible for UC benefits.

How to Apply

To apply, please submit your resume and cover letter.

Driving Required

Required to hold a valid driver's license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program.

Other Information

• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Misconduct

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.