Accounts Payable Clerk

CTL Engineering is hiring an Accounts Payable Clerk!

CTL Engineering (www.ctleng.com) is an award winning, full service consulting engineering firm with (15) locations across OH, IN, WV, KY, NC, SC, and VA with a rich history over our (99) years in business. We provide civil/site design and land surveying, environmental, geotechnical, construction administration & inspection, accident reconstruction, roofing/building envelope, A/V system design, troubleshooting & installation, transportation design (bridge/roadway), and specialized testing services to the construction industry.

If you are passionate about staying ahead of industry trends, enjoy problem-solving in a collaborative/team environment, and have a creative approach to Accounting/Accounts Payable, we want to hear from you!

This is more than a job posting... it's an invitation to bring your expertise to a company where innovation and passion converge seamlessly.

General Overview of Duties:

The Accounts Payable Clerk is involved in the daily CTL accounting team functions and day to day activities. They participate in the full cycle accounts payable process, purchase order workflow processes, payment approvals, vendor relations, and ACH processes. The Accounts Payable Clerk provides superior customer service in advising vendors, department heads, leaders and others on all matters related to disbursements, invoices, and payment requests.

Duties and Responsibilities:

• Participates in daily CTL accounting team functions and day to day activities.
• Participates in purchase order workflow processes, including; payment approval, vendor management, and implementing positive pay and automated ACH process.
• Provides superior customer service in advising vendors, department heads, leaders and others on all matters related to disbursements and invoice and payment requests.
• Ensures disbursements are proper, made timely and properly authorized.
• Meets accounting operational standards by contributing financial information to requested company plans.
• Maintains cash flow by monitoring balances and requirements. Assists with month-end accruals.
• Approves cash disbursements by verifying check amounts against invoices, authorizing checks and wire transfers.
• Supports audits by providing information and answers to auditors.
• Processes vendor invoices and paperwork for various temporary agencies in a timely manner.
• Participates in fielding employee or supplier inquiries via telephone, email, fax.
• Reconciles vendor and check discrepancies.
• Sorts and digitally files accounting records and data.
• Processes weekly, monthly, quarterly and yearly invoices to various customers and clients.
• Processes Credit Card applications.
• Provides courteous customer service to internal and external customers.
• Provides general administrative support on special projects.
• Sets up customers/clients in system.
• Researches and reconciles customer's accounting issues in a timely manner.
• Maintains and digitally files invoices, financial data and reports.
• Maintains financial security by adhering to internal controls.

Knowledge, Skills and Abilities:

• Knowledge of accounting principles and procedures.
• Knowledge of general auditing process
• Knowledge of purchase order process, vendor management, ACH process.
• Interpersonal and conflict management skills to build and maintain relationships.
• Proficient with Microsoft Office, Outlook, and Excel.
• Strong written and verbal communication skills.
• Ability to maintain confidential information.
• Ability to solve problems and recommend solutions.
• Ability to prioritize, manage and attend multiple tasks and time sensitive projects.
• Proven ability to work effectively in a team environment and demonstrate ability to build relationships and collaborate with team members and cross-functional team members.

Minimum Qualifications:

• Education: High school diploma. Preferred Associate Degree in Accounting, Finance or equivalent knowledge and experience.
• Experience: 1-2 years of previous billing or accounting experience.

Benefits:

• CTL Engineering offers a competitive compensation and benefits package including medical, life, and disability insurance, paid time off, an award-winning ESOP (Employee Stock Ownership Plan), and a 401K plan.

CTL Engineering provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.