Executive Assistant

Education Requirements

• High school diploma, GED, or equivalent experience preferred.
• Additional coursework or training in business administration, communications, marketing, or a related field is a plus.
• Strong computer skills with proficiency in Microsoft Office, Outlook, and digital collaboration tools.

Experience Requirements

• Previous experience as an Executive Assistant, Administrative Assistant, Office Administrator, or similar administrative support role required.
• Experience managing calendars, emails, documents, reports, and executive communications.
• Prior experience supporting senior leaders, business owners, or executive teams preferred.
• Experience with social media management, online research, or project coordination is beneficial.

Preferred Qualifications

• Excellent written and verbal communication skills with a professional demeanor.
• Strong organizational, multitasking, and time management abilities.
• Familiarity with CRM software, Canva, social media scheduling platforms, and business productivity tools.
• Self-motivated, detail-oriented, and capable of working independently in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive business information with discretion.

Physical Capabilities

• Ability to remain seated and work at a computer for extended periods.
• Frequent use of computers, phones, and other office equipment.
• Ability to manage multiple priorities while meeting deadlines in a dynamic office environment.
• Strong visual attention to detail for document review, data entry, and communication management.

Job Duties

• Manage electronic files, business records, and document organization to ensure efficient administrative operations.
• Monitor executive email accounts, prioritize correspondence, and draft professional communications for review and approval.
• Coordinate calendars, meetings, appointments, and follow-up activities to support executive productivity.
• Track projects, deadlines, action items, and business priorities to ensure timely completion of objectives.
• Prepare reports, presentations, spreadsheets, and business documents for internal and external use.
• Conduct market research, gather business intelligence, and compile findings into actionable summaries.
• Support social media management by scheduling content, monitoring engagement, and maintaining brand presence across digital platforms.
• Maintain strict confidentiality and provide administrative support for special projects and executive initiatives.