Junior Meeting Planner

Cape Fox subsidiary Saxman One is seeking a qualified Junior Meeting Planner. The Junior Meeting Planner, also known as the Logistics Coordinator, provides support in meetings and events for the Health and Human Services Early Childhood Education contract. Under the supervision of the Conference Manager, meeting support includes but is not limited to program administration, budget and financial analysis, meeting coordination, and administrative services for a variety of events.

Meeting Coordination

• Meet with client to determine specifications.
• Coordinate multiple meetings simultaneously.
• Locate meeting facility, conduct site visits where necessary, and negotiate contracts with facilities and vendors.
• Assist with technical agenda development and run-of-show.
• Coordinate with facility to ensure complete and accurate execution.
• Review banquet event orders for accuracy.
• Coordinate with vendors to ensure specifications and requirements are met.
• Provide proactive on-site meeting support and travel as required to facilitate client meetings.
• Maintain excellent A/V skills required for coordination of on-site A/V set-up.
• Assist with speaker presentations and problem-solving software and hardware difficulties.

• Compose and prepare correspondence.
• Make travel arrangements for attendees as necessary, then process travel reimbursements.
• Create and administer meeting registration and evaluationdatabases in accordance with the system manual.
• Coordinate to create, design, and maintain websites for meeting registration, including adjusting settings to match standards which ensure web content is accessible for users with disabilities.
• Coordinate to create and print professional-quality meeting materials in a timely and cost-effective manner.
• Collect presentations and distribute, if required, in a timely manner.
• Collect monthly status reports in a timely manner.
• Complete and sign timesheet in a timely manner.
• Other duties and special projects as assigned.

This position offers an annual salary in the range of$65,000 to $75,000, commensurate with candidate's relevant experience, education, and skills.*

*The above salary range represents the company's good faith and reasonable estimate of the range of possible compensation at the time of posting. In addition, for fulltime, benefit eligible positions we offer a variety of benefits including company holidays, paid time off, health insurance, dental insurance, vision insurance, life and disability insurance as well as 401K with company match.