Project Assistant

Job Summary:

The Administrative Assistant performs day-to-day functions using established systems and procedures and provides assistance to administrative and management teams.

Job Duties:

*Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom
*Proofreads and edits documents and reports
*Assists case management staff and program leadership with administrative duties related to state and Federal grant programs
*Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center
*Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours
*Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning
*Enters time and expense information into the time entry system for staff when requested
*Other duties as required

Qualifications, Knowledge, Skills and Abilities:

Education:
*High school diploma, required; Associate's, preferred

Experience:
*Two (2) or more years' experience in a professional office environment, preferred

License/Certifications:
*N/A

Software:
*Proficiency in Microsoft Office, required
*Familiarity with document retention software, preferred

Language:
Bilingual Spanish, preferred

Other Knowledge, Skills, & Abilities:
*Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system
*Ability to troubleshoot and solve problems
*Flexibility to work overtime if needed - before or after normal business hours

Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate's qualifications, experience, skills, and geography.

Hawaii Range: $19/hr - $30/hr