TA Coordinator (contract)

Location: This is a hybrid remote/in-office role.

Medidata follows a hybrid office policy in which employees who are hired for an in-person position are expected to work on site a certain number of days per week following Company policy.

About our Company:

Medidata is powering smarter treatments and healthier people through digital solutions to support clinical trials. Celebrating over 25 years of ground-breaking technological innovation across more than 38,000 trials and 12 million patients, Medidata offers industry-leading expertise, analytics-powered insights, and one of the largest clinical trial data sets in the industry. More than 1 million registered users across approximately 2,300 customers trust Medidata's seamless, end-to-end platform to improve patient experiences, accelerate clinical breakthroughs, and bring therapies to market faster. A Dassault Systemes brand (Euronext Paris: FR0014003TT8, DSY.PA), Medidata is headquartered in New York City and has been recognized as a Leader by Everest Group and IDC. Discover more at www.medidata.com. Listen to our latest podcast, from Dreamers to Disruptors, and follow us at @Medidata.

About the Team:

We are looking for a self-motivated, detail-obsessed, and proactive Contract Talent Acquisition Coordinator to serve as the operational backbone of our hiring process.

Your primary impact will manage heavy, complex interview logistics across multiple time zones and departments. You will be the candidate's first guide and direct contact point through the interview loop, ensuring a high-touch, seamless candidate experience while enabling our Recruiters and Hiring Managers to move with speed and precision.

If you excel in high-volume environments, anticipate scheduling bottlenecks before they occur, and pride yourself on keeping complex hiring pipelines moving without friction, this role is for you.

• Direct Business Impact: Your operational efficiency directly accelerates our ability to hire the engineers, data scientists, and clinical experts building life-saving technology.
• High-Performing Culture: Partner with a collaborative, collaborative People and Culture organization dedicated to innovation and team success.

Responsibilities:

• Complex Interview Scheduling: Manage high-volume, end-to-end scheduling for multi-stage interviews, panel interviews, presentations, and executive interview loops across domestic and international time zones.
• Proactive Pipeline Management: Monitor calendars, anticipate interviewer conflicts, re-route schedules on the fly, and resolve calendar gridlocks before they impact candidate velocity or interviewer experience.
• ATS & Tool Administration: Maintain candidate pipeline integrity within our enterprise ATS (Taleo), updating candidate statuses, sending automated reminders, creating scorecards, and ensuring data accuracy across all open requisitions.
• Candidate Engagement & Support: Serve as the primary, high-touch point of contact for candidates throughout the interview phase-providing clear interview instructions, tech-check guides for virtual loops (MS Teams/Zoom), and timely updates.
• Recruiter & Hiring Manager Partnership: Partner with 4-6 TA Recruiters and hiring managers to improve communication, reduce time-to-fill, and improve interview panel availability.
• Process Optimization: Identify manual gaps or friction points in the scheduling workflow and implement solutions or automation to speed up interview orchestration.
• Ad-hoc Talent Operations: Support additional TA logistics, such as offer document preparation, background check tracking handoffs, and candidate expense reimbursement processing.

Qualifications:

• 2+ years of dedicated Talent Acquisition / Recruiting Coordination experience in a fast-paced technology, SaaS, or life science environment.
• Heavy Scheduling Expertise: Proven track record of managing 20+ complex interview setups per week involving multi-member panels, executive leadership, and varying time zones.
• Self-Motivated & Action-Oriented: A proactive mindset-you don't wait for issues to be flagged; you spot calendar conflicts early, troubleshoot independently, and present solutions.
• Tech Stack Fluency:
  • Proficiency with enterprise ATS platforms (ideally Taleo)
  • Power user of enterprise calendar systems (Microsoft Outlook, Google Workspace).
• Extreme Attention to Detail: Flawless organization skills-ability to manage high transaction volumes without letting candidates, calendar invites, or communications slip through the cracks.
• Communication & Hospitality Mindset: Exceptional written and verbal communication skills with a customer-service orientation toward candidates and internal stakeholders alike.
• Resilience & Adaptability: Ability to stay calm and resourceful in an ever-changing environment where interview priorities and leadership schedules shift rapidly.

As with all roles, Medidata sets ranges based on a number of factors including function, level, candidate expertise and experience, and geographic location.

The hourly range for positions that will be physically based in the NYC Metro Area is $30-35/hr.

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Equal Employment Opportunity:

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Medidata are based on merit, qualifications and abilities. Medidata is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age, disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. Medidata will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

We will accept applications on an ongoing basis until we fill the position.

Compensation for the role will be commensurate with experience. The total expected compensation range will be between $30 and $35 per hour.