New

Administrative Assistant

North Carolina State University

$ 34,602 - $ 58,870

life insurance, flexible benefit account, paid time off

United States, North Carolina, Raleigh

Jul 29, 2026

Job Posting Information

Posting Number	PG195140SP
Internal Recruitment	No
Working Title	Administrative Assistant
Anticipated Hiring Range	$50,831 - $54,000
Work Schedule	40 hours. 8am-5pm, Monday through Friday. [Flexible work arrangements may be available including flexible schedules and hybrid work location (on campus / remote).]
Job Location	Raleigh, NC
Department	Department of Chemistry
About the Department	The Department of Chemistry at NC State University provides professional education for chemists at the undergraduate and graduate levels; teaches introductory chemistry courses, which are needed by students enrolled in other department programs; advances the discipline of chemistry by conducting research; serves the public by sharing information about chemistry through a variety of mechanisms and services; and commits to creating environments that are in alignment with our mission, vision and values. Our department is home to award-winning faculty and is one of NC State's top producers of patent and invention disclosures. More information about the department can be found at https://chemistry.sciences.ncsu.edu/. While working in this department, you will be expected to foster a supportive and welcoming environment. NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State's land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution's mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	Support the success of the Department of Chemistry's research mission by providing comprehensive administrative, financial, and operational support to six to seven research groups on NC State's North Campus. These research groups currently include 42 graduate students, 8 postdoctoral scholars, and 3 permanent research personnel, with continued growth expected as faculty secure additional funding and expand their research programs. Working closely with Principal Investigators (PIs), faculty, students, postdoctoral scholars, and departmental staff, this position helps ensure research operations run efficiently by providing responsive administrative support, coordinating financial and personnel activities, and serving as a trusted resource for the assigned research groups. Key Responsibilities Research Administration & Personnel Support Provide comprehensive administrative support to six to seven research groups by assisting with payroll, personnel, and administrative actions, including the recruitment and employment of visiting scholars and postdoctoral researchers. Interpret university guidelines, answer inquiries, and advise research group members on COS sponsored research processes, departmental services, and administrative procedures, including non-standard situations. Financial & Procurement Administration Monitor financial activity for assigned Principal Investigators (PIs), including grant and non-grant accounts, and prepare budget and forecasting reports as requested. Coordinate procurement activities by processing Marketplace orders, requisitions, purchase orders, vouchers, and PCard transactions/reconcillations; obtain vendor quotes; and coordinate returns, repairs, and maintenance for chemicals, supplies, and equipment. Operational & Administrative Coordination Coordinate travel arrangements and assist with travel reimbursements for PIs, research group members, and visitors. Schedule meetings, seminars, and guest visits; prepare meeting agendas; maintain administrative spreadsheets and shared Google documents; manage weekly Business Office mail distribution; and assist with updates to department and research group websites. If you are an organized, service-oriented professional who enjoys supporting research, collaborating with faculty and students, and managing a variety of administrative responsibilities in a dynamic academic environment, we encourage you to apply. This is an opportunity to play an important role in supporting the continued growth and success of NC State's research enterprise.
Other Responsibilities	Other duties as assigned.

Qualifications

Minimum Experience/Education	High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Qualifications	Experience providing administrative support in a higher education, research, or academic environment. Experience supporting financial administration, including grant and non-grant account monitoring, budget reporting, or financial reconciliations. Experience processing procurement transactions, including PCard purchases, Marketplace orders, requisitions, purchase orders, or vouchers, while ensuring compliance with organizational financial policies. Demonstrated knowledge of NC State University policies, procedures, and administrative systems related to finance, travel, human resources, or research administration. Experience with Google Environment and Microsoft Office.
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	07/28/2026
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	08/04/2026
Notice to Applicants	Please note that the work history on your resume must also be included in your application.
Special Instructions	Please include as attachments a resume, cover letter, and contact information for at least three (3) professional references.

Position Details

Position Number	00110463
Position Type	SHRA
Position Classification Band Title	Administrative Support Specialist
Position Classification Band Level	Advanced
Position Classification Salary Range	$ 34,602 - $ 58,870
Salary Grade Equivalency	NC10
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.0
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	170701 - Chemistry
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.