SCHEDULER

The Scheduler is responsible for coordinating, generating, maintaining and disseminating training schedules for site personnel, training devices, classrooms, students, and equipment; performing administrative related duties of a wide variety and complex nature.

• Coordinate, generate, maintain, and disseminate quarterly and monthly training schedules for site personnel, training devices, classrooms, students, and equipment
• Utilize approved scheduling program.
• Prepare and disseminate daily training schedules by coordinating with squadron pilot and boom schedulers, resolving problems due to illness, device failure, temporary assignments, etc.
• Compile student completion paperwork and generate graduation certificates
• Coordinate and schedule Air Force Wing Device time and internal device use
• Coordinate changes to scheduled Primary Flying Training (PFT) throughput with the Air Force.
• Prepare and disseminate records and monthly reports of Aircrew Training System (ATS) training and device usage.
• Act as administrative assistant to the Site Manager.
• Greet and assist visitors and customers of the KC-46 site.
• Prepare base access letters and coordinate visitor passes through the Base Visitor Center and Pass and ID.
• Prepare applications for Department of Defense Common Access Card (CAC) for site employees.
• Prepare application for Security Clearances for submission to the Government.
• Prepare correspondence, reports, and documents as required, by Corporate office or Government.
• Handle incoming phone calls and direct them to all employees at KC-46 site. Screen Site Manager's calls, as directed.
• Assist Site Manager and employees in managing vacation, sick leave, and personal time off hours.
• Assist site employees with Teammate Resource issues.
• In-process new employees and out-process resignation/termination paperwork.
• Inventory, order, and stock office supplies to ensure the site is supplied with required items and maintain control log of expenditures for supplies.
• Pick up mail at U.S. post office and Base Information Office. Distribute at KC-46 site.
• Receive out-going mail and determine how it will be sent, based on time restraints and costs.
• Track postage meter expenditures and ensure site mail goes out in the most cost effective and timely manner.
• Maintain maintenance and copy-count report, perform general maintenance on copy machine, and replenish copy room supplies to ensure site copying capability.
• Assist Training System Support Center (TSSC) Administrative/Graduate Training Information Management System (GTIMS) Specialist as required.

Must have a high school diploma or equivalent, with concentration in commercial courses. Business college or training is highly desirable.

Two years of experience in business or Government office environment. Experience as a scheduler in a flight training environment is highly desirable

• Fluently read, write, speak, and understand English.
• Display excellent written and verbal communication skills.
• Demonstrate the ability to operate common office equipment, such as fax machine, copier, and typewriter.
• Demonstrate solid knowledge in use of computers.
• Demonstrate solid knowledge of relevant software, including Word, Excel, Outlook, Power Point, etc.
• Possess a basic knowledge of relevant software, including Access, Learning Management Systems (LMS), and GTIMS.
• Demonstrate the ability to schedule time and projects in a high-stress environment.
• Currently possess, or demonstrate the ability to obtain, a SECRET clearance.

FlightSafety is an Equal Opportunity Employer/Vet/Disabled.