New 
Administrative Assistant
 Spectraforce Technologies | |
 United States, Florida, Miami | |
 Jul 15, 2026 | |
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Title: Administrative Assistant
Duration: 12 months Location: Miami, FL Job Summary: We are seeking a highly organized and proactive Administrative Assistant/Coordinator to provide comprehensive support to the Vice President of Human Resources (VPHR). This role is ideal for a candidate who is passionate about Human Resources, thrives in a fast-paced environment, and enjoys contributing to a positive workplace culture. Key Responsibilities * Manage the VPHR's calendar, schedule meetings, and coordinate travel arrangements * Serve as the primary point of contact for internal and external communications * Track and process expense reports for the VPHR * Prepare, edit, and distribute documents, reports, and presentations * Coordinate meetings, including agenda preparation, minute-taking, and follow-ups * Assist with planning and execution of HR projects and initiatives * Maintain and update HR databases and employee records * Coordinate HR-related events such as trainings, workshops, and team-building activities * Handle sensitive information with a high level of confidentiality * Support onboarding and offboarding processes as needed * Assist with employee engagement initiatives and workplace culture efforts * Track and report on key HR metrics and performance indicators Qualifications * Experience: 1-3 years in an HR-related role (Administrative Assistant, Coordinator, or Generalist) * Education: Bachelor's degree in Business Administration, Human Resources, or related field preferred * Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Essential Skills * Strong written and verbal communication * Excellent organization and time management * High attention to detail and accuracy * Problem-solving and adaptability * Strong interpersonal skills with empathy and professionalism * Ability to maintain confidentiality * Team-oriented with the ability to support HR initiatives Technical Competencies * Calendar and email management (Outlook, Google Calendar) * Document formatting and file management * Data entry and record maintenance * Experience with video conferencing tools (Zoom, Microsoft Teams) * Basic IT troubleshooting and technical adaptability Benefits * Opportunities for professional development and growth * Positive and inclusive work environmentPosition is offered by a no fee agency. | |