New

IDOT Project Administrator

Gannett Fleming
life insurance, parental leave, tuition reimbursement, 401(k)
United States, Illinois, Schaumburg
Jul 09, 2026
What You Will Do: GFT is seeking a Project Administrator to assist with the current program management responsibilities with the Illionis Department of Transportation (IDOT). The position is 40 hours a week with work both in the IDOT District One office located in Schaumburg, IL and remote. GFT's Transportation team offers the opportunity to engage in transformative projects that enhance transportation infrastructure and improve community connectivity. Whether working on highways and bridges or traffic engineering, our team excels in resilient, sustainable design and construction, delivering innovative solutions that address the complexities of modern, multimodal roadway systems and ensure safe, efficient, and reliable travel for all. Explore some of our signature Transportation projects here. What you'll be challenged to do: The successful candidate with assist the utility coordinators with issuing utility permits, tracking permits, coordination and maintaining records. The position reports to the Utility Specialist that leads the Utility Unit in the Project support section in the Bureau of Design. In this capacity, the successful candidate will be responsible for the following: E-Permitting 72 Hour Notice of Work Submittals Public Improvement (PI) Projects Inspections Record Retention Prepare/Send Work Order letters Review subpoena and claim requests for related issued utility permits or work, send related PDF's Assist IDOT maintenance yards with inquires on issued permits and work Respond to utility email questions Keep records on issued permits, extensions Send bi-annual D-1 E-Permitting procedure and updates on process for submitting agencies Provide training on e-permitting forms and procedure as needed. Direct unanswered utility questions to appropriate individuals Answer calls on permitting and ROW information as needed. Education \| Experience: What you will bring to our firm: High school degree 3-5 Years work experience in preparing letters and correspondence, tracking correspondence, and maintinaing project records Need to be proficient with word and excel. Actively engages multiple perspectives when solving problems, seeks to learn from peers, and encourages reciprocal learning among team members. What we'd prefer for you to bring to our firm: Knowledge and familiarity within the transportation industry, specifically with public, department of transportation, railroad, port, aviation, transit and/or Federal clients is preferred. Highly organized with an independent self-starting personality that is effective working independently and in a team environment. . Detail-oriented with excellent time management skills and the ability to multi-task and balance short-term deadlines against long-term goals. Proven ability to work with multiple people in a persistent, tactful, and enthusiastic manner. Excellent writing and verbal communication skills with a focus on attention to details. Compensation: The salary range for this role is $35 - $45 per hour. Salary is dependent upon experience and geographic location. Featured Benefits: * Hybrid (in-person and remote) work environment. * Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance. * Tax-deferred 401(k) savings plan. * Competitive paid-time-off (PTO) accrual. * Tuition reimbursement for continued education. * Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations * Incentive compensation for eligible positions. Company Overview: At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships - that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more. Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law. Unsolicited resumes from third party agencies will be considered the property GFT. GFT does require the successful completion of a criminal background check for all advertised positions. Location: Schaumburg, IL Core Business Hours: 8:00 AM - 5:00 PM Employment Status: Full-Time #LI-HYBRID #LI-SS1