Human Resources Assistant

LOCATION: The Salvation Army - Ray and Joan Kroc Corps Community Center - Phoenix, Arizona

STATUS: Full Time/Non-Exempt

MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

POSITION SUMMARY: The Human Resources Assistant is responsible for assisting with the following human resources functions: hiring process, orientation schedule, employee records, and payroll as well as organizing and performing functions related to Protecting the Mission program.

QUALIFICATIONS

• Minimum High School graduate or equivalent.
• Minimum of 1 year of administrative experience preferred.
• Bilingual skills (English/Spanish) are desirable.
• Must be proficient in MS Office, including Word, Excel, and Outlook.
• Service oriented team player who can take initiative, work independently and quickly adapt in a fast-paced environment.
• High attention to detail, consistent reliable follow-through and able to prioritize and manage multiple projects and meet established deadlines.
• Excellent verbal and written communication skills.
• Ability to work well with other employees, customers, and guests in keeping with TSA standards.
• Must be able to work with all ethnic and socio-economic populations.
• Professional appearance and customer service skills required.
• Must be able to demonstrate good judgment, resourcefulness, flexibility, and problem solving.
• Possesses sensitivity and awareness of diverse cultural perspectives and the ability to work with diverse populations.
• Must be able to successfully pass a criminal background check.

RESPONSIBILITIES

• Maintain confidentiality regarding all employee information.
• Carry out various human resource procedures for all staff at the Kroc Center.
• Perform general clerical duties for the Human Resources department.
• Monitor timekeeping system and ensure accuracy and timeliness of payroll information.
• Support organizational training and development efforts. This includes but is not limited to ensuring that all employees complete required eLearning training as well as being registered in Praesidium Academy and complete required PTM training.
• Maintain employee and department files and records.
• Monitor and update Employee Databases on a weekly basis.
• Maintain Personnel Status Change Tracker.
• Assist in processing all new employees. This includes but is not limited to scheduling appointments with new employees, assisting new employees and supervisors with completing paperwork, scheduling and assisting with new hire orientations, Protecting the Mission training, and center tours.
• Generate and distribute monthly reports for birthday and anniversary announcements.
• Coordinate Associate of the Quarter nominations, voting, and announcements.
• Order and process employee ID badges.
• Generate and distribute monthly reports for performance evaluation tracking.
• Generate and distribute monthly reports for overtime.
• Ensure all incidents of significance are reported to the insurance company and are filed appropriately.
• Meet with members and law enforcement to coordinate reports and statements.
• Other duties assigned as related to the responsibilities of the HR Department.

PHYSICAL REQUIREMENTS: Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

While performing the duties of this job, the employee is regularly required to walk, stand, climb or balance, stoop, kneel, crouch, crawl and reach with hands and arms on a continuous basis. The employee must regularly lift and/or move up to 20 pounds, frequently lift and/or move up to 50 pounds, and occasionally lift and/or move up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. Must have the ability to operate telephone, a desktop or laptop computer, as well as the ability to access and produce information from a computer, and to understand written information.