Admin Assistant to Exec Dir

The Department of Pathology is one of the most diverse and
dynamic departments within the UNM School of Medicine, integrating basic
science research, medical education, clinical service, and community
engagement. As a truly hybrid department, Pathology supports a robust basic
science research enterprise, graduate education programs, undergraduate and
graduate Medical Laboratory Sciences programs, and the training of medical
students, residents, and fellows. In addition to its educational and research
missions, the Department plays a critical role in delivering patient care
through diagnostic and laboratory services that inform nearly every aspect of
modern medicine. Pathology is the science that studies the causes and effects
of disease, making it essential to diagnosis, treatment planning, and patient
outcomes across the UNM Health System.

The Department of Pathology is seeking an experienced, highly
professional, and service-oriented Administrative Assistant to the Executive
Director to provide direct administrative support to the Department Chair
and departmental leadership. This key role requires a proactive individual who
can work independently, manage multiple competing priorities, anticipate needs,
and exercise sound judgment in a fast-paced and complex environment. The
ability to handle sensitive information with discretion and maintain the
highest level of confidentiality is essential.

This
position offers a unique opportunity to work closely with senior leaders in an
academic health sciences environment while contributing to the success of a
department that impacts research, education, and clinical care. The successful
candidate will develop strong collaborative relationships with faculty, staff,
trainees, and institutional leadership, serving as a trusted partner in
supporting departmental operations and strategic initiatives.

The
ideal candidate will have experience supporting senior-level executives,
faculty leaders, or administrators in an academic, healthcare, or other
professional setting. Successful applicants will be exceptionally organized,
detail-oriented, resourceful, and adaptable, with a demonstrated ability to
manage complex schedules, coordinate high-level meetings and events, and
oversee a variety of administrative projects simultaneously. Strong
problem-solving skills, initiative, and the ability to anticipate needs before
they arise are critical to success in this role.

This
position is well-suited for an experienced executive assistant who thrives in a
collaborative environment, enjoys managing a wide variety of responsibilities,
and takes pride in ensuring that departmental leadership can operate
effectively and efficiently. The successful candidate will serve as an
important representative of the Department, requiring excellent interpersonal,
written, and verbal communication skills, a commitment to customer service, and
the professionalism necessary to interact confidently with university
leadership, faculty, staff, trainees, and external stakeholders.

The Admin Assistant to the Executive Director's duties include:

• Provide executive-level administrative support to the Department Chair and leadership team
• Manage complex calendars, meetings, and departmental events
• Coordinate travel arrangements, reimbursements, and financial documentation
• Prepare correspondence, reports, presentations, and data summaries
• Organize meetings, seminars, guest visits, and departmental activities
• Assist with daily department operations and office management functions
• Support administrative processes, including hiring activities and staff coordination
• Maintain confidential records and information with discretion and professionalism

Minimum Qualifications:

• High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

See the Position Description for additional information.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Proficient in Microsoft Office (Excel, PowerPoint, Access, and Word)
• Smartsheet Experience
• Strong time management, project management, and problem-solving skills
• Excellent communication, organizational, and confidentiality skills
• Ability to work independently and exercise sound judgment
• Executive-level administrative experience with exceptional attention to detail
  Supervisor Experience

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.