Faculty Affairs Manager

Position Overview:

The Faculty Affairs Manager is an accomplished leader and project manager, providing strategic and operational guidance for initiatives impacting 5,000+ faculty across the Medical School. The Faculty Affairs manager is responsible for administrative management in support of faculty and staff awards for internal and external nominations, faculty hiring, appointments and onboarding, faculty governance, confidential documentation, and communications for office program offerings.

Job Duties/Responsibilities:

40%: Faculty Life and Appointments

• Manage the faculty appointment and approval processes, including faculty hiring and appointments; memoranda of understanding; dual appointments; phased retirements; track transfers; leaves; annual appraisals and reviews; and emerita requests.
• Partner with departmental human resources teams on hiring process improvements, alignment and hiring compliance issues.
• Provide consultation on requests for non-standard, complex faculty appointments.
• Manage the faculty offer letter process for compliance.
• Strategically plan, implement, and manage the process for requesting and approving all faculty at affiliate sites (unpaid faculty), adjunct faculty, and community instructors, including tracking, reappointment, and annual reviews and annual reporting.
• Develop, execute, and advise in strategic planning to improve the faculty experience. Facilitate and lead implementation of faculty and leadership retention initiatives.
• Manage and facilitate new faculty orientation workshops and follow up engagement.
• Oversee and manage the OFA website, monthly newsletter, and annual report.

20%: Governance, Policies and Procedures

• Manage the Medical School governance committees and processes. Serve as subject matter expert and provide consultation for other Medical School governance committees.
• Ensure that the work of the Medical School governance committees and councils are effectively carried out.
• Strategically advise Medical School faculty and staff governance leaders and University partners on governance issues as appropriate.
• Develop and implement annual committee chair and new senator orientation and support effective faculty governance leadership transitions.
• Serve as administrative staff to the Faculty Assembly, Faculty Advisory Council (FAC), and the Appointments, Promotions, and Tenure Council (APTC), including liaising between the committees, the Senate Office, and other central and collegiate administrative offices, developing agendas in consultation with chairs, drafting correspondence, minutes, and reports as needed.
• Develop and maintain process documentation, policies, and procedures.

35%: Faculty and Staff Awards and Nominations

• Implement and oversee the end-to-end lifecycle of awards, honors, and endowed professorships for selected school, institutional, national, and international awards, and endowed professorships and chairs nominations to recognize and celebrate achievements and elevate the school's profile. Ensure all deadlines for prestigious medical and academic honors are met.
• Administer the nomination, committee review, and selection processes for university-wide honors, and prestigious national and international awards for faculty and Medical School awards for staff members. Proactively identify and solicit faculty and staff members for honors and awards.
• Coordinate the collection of supporting dossier materials, including curriculum vitae (CVs), bibliographies, and letters of recommendation, ensuring they meet specific committee requirements.
• Serve as a primary liaison between central awards offices, and Medical School departments and units to identify and prepare nominees for future submissions.
• Serve as the primary administrative liaison for awards committees, preparing agendas, recording notes, and tracking voting outcomes.
• Maintain a comprehensive tracking process to monitor faculty eligibility, past nomination history, and success rates.
• Liaise with MS events team on awards ceremonies and recognition of award recipients.

5%: Other Duties

• Supervise student assistants and program staff as assigned.

Required Qualifications:

• Minimum of 6 years of relevant experience with increasing levels of responsibility in a complex organization.
• Bachelor's Degree.
• Excellent verbal and written communication skills; demonstrated ability to work and communicate productively with faculty, staff, and internal and external constituents.
• Excellent interpersonal skills with good negotiation tactics.
• Proactive and independent with the ability to take initiative.
• Computer experience in a networked environment, including experience with Microsoft Office Suite and Google Applications.
• Expertise with data management.
• Experience organizing and prioritizing multiple requests/tasks.
• Demonstrated discretion and ability to maintain confidentiality.
• Ability to work flexible hours when necessary.

Preferred Qualifications:

• Master's degree in Business Administration, Human Resources or Public Administration or related field.
• Demonstrated innovation and operational leadership.
• Experience supervising professional level staff.
• Leadership experience in an academic, research or healthcare or similar setting.
• Knowledge of faculty governance, policies and procedures.
• Proficiency in Google applications, Smartsheets, database management, and survey software, including Qualtrics.

Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.

The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations.

Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.

Pay Range: $90,000 annually; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Work Location: Hybrid

Position Type: Faculty and P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the
time, the initial pay may not reach the maximum of the range. This approach ensures
that compensation reflects the value and unique contributions of each candidate while
maintaining equity within our organization. As part of our commitment to fair and
equitable compensation, please be aware that the salary offered to incoming candidates
will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume or CV.

This position will remain open until filled.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.