Legal Administrative Assistant (Hybrid)

At Alliant Insurance Services, we thrive on creating employee benefits solutions built on the idea that health makes growth possible. As top tier professionals dedicated to solving our clients' health and welfare insurance challenges, Alliant team members deliver an unrivaled depth of service, and our unique approach enables us to help clients stay resilient and turn change into opportunity. This position is a chance to join a dynamic, expanding company with prospects for individual and career growth.

As one of the 5 largest insurance brokerage firms in the U.S., Alliant provides property and casualty, workers' compensation, employee benefits, surety, and financial products and services to clients nationwide.

More information is available at www.alliant.com.

Hybrid work schedule: In-office requirement.

SUMMARY

Responsible for providing administrative support to the Legal Department, including the Contracts Administration team and Alliant's in-house attorneys.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Facilitates completion of various agreements, including coordinating document review, signatures, and gathering required information and supporting documents.

Processes contracts and equity-related requests; coordinates review, drafting, and completion of documents, and collects information from different corporate teams as needed.

Updates and maintains the contracts database.

Performs periodic audit of files and databases, and helps resolve deficiencies.

Assists with equity administration, including document processing, distribution, and database management.

Assists with the preparation of board packages.

Obtains and renews domestic and foreign business licenses (country, state, county, city, etc.).

Assists with electronic billing administration.

Maintains master calendars for contracts, equity, and legal projects.

Monitors general contracts and equity email boxes, and distributes incoming mail to appropriate team members.

Provides project management and completion for contracts, equity, and legal teams.

Assists with the preparation of correspondence, presentations, and spreadsheets, including proofreading for formatting, punctuation, and grammar.

QUALIFICATIONS
EDUCATION/EXPERIENCE

High School Diploma or equivalent combination of education and experience

Bachelor's Degree or equivalent combination of education and experience

One (1) or more years of related administrative or general office experience

Experience and general knowledge of the insurance industry is preferred

Legal background and paralegal training are preferred

SKILLS

Excellent reading comprehension, verbal, and written communication skills

Good leadership, problem-solving, and time management skills

Excellent project management; ability to complete multi-faceted projects from start to finish

Ability to take initiative and motivation to work independently

Exceptional ability to multitask on multiple high-priority projects

Ability to maintain sensitive information with extreme care

Ability to interact well with senior executives and colleagues

Good planning, organizational, and prioritization skills

Desire to grow skills and advance career

Proficiency in Microsoft Office products

Proficiency in the Adobe PDF program

Proficiency in Microsoft SharePoint a plus, but not required

Experience working with a contract management system is a plus

#LI-DR2

We are proud to provide comprehensive, high quality employee programs to meet employees' needs now and in the future, including a very competitive financial package. We encourage you to explore what we have to offer.

For immediate consideration for this position, please click on the "Apply" button.

Alliant Insurance Services, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on their qualifications and ability without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding, sexual orientation, and gender identity), national origin, ancestry, physical or mental disability, medical condition, marital status, age, genetic information, or status as a protected veteran, in accordance with applicable federal, state, and local laws, including California law.

Applicants are protected under Federal law from discrimination. If you need an accommodation to complete the application process or would like to review these materials in an alternative format, please reach out to Careers@Alliant.com

For more information on Alliant Insurance Service's benefits, please visit www.alliant.com/about/careers/benefits