Administrative Assistant 1

Administrative Assistant I
Worcester, MA
Pay: $25.36 per hour
26-06324

Job Summary

The Administrative Assistant I provides administrative and purchasing support for procurement, inventory, and materials management operations. This role is responsible for entering and maintaining purchasing and product information within ERP systems, tracking purchase orders, managing vendor documentation, supporting inventory replenishment activities, and assisting with shipment coordination. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

Job Responsibilities

• Enter approved purchase orders into the ERP system for maintenance, repair, and operations (MRO) materials.
• Create and maintain new product records within company systems.
• Update pricing, part numbers, and product information within ERP databases as directed.
• Support replenishment processes through blanket orders, purchase order releases, and inventory replenishment programs.
• Track and update open purchase order reports to monitor incoming materials and delivery status.
• Maintain purchasing files and records, including purchase order confirmations, shipment notifications, and vendor correspondence.
• Manage backlog reports for third-party vendor orders and monitor on-time delivery performance.
• Process third-party shipment transactions within the ERP system.
• Support transportation and logistics activities related to incoming freight and third-party shipments.
• Assist with collecting and organizing vendor documentation for compliance and audit requirements.
• Maintain accurate records and documentation within company systems.
• Communicate with vendors and internal departments regarding purchasing and shipment activities.
• Perform additional administrative and operational support duties as assigned.

Job Requirements

• Minimum of 3 years of administrative, purchasing support, procurement support, or related experience.
• Legally authorized to work in the United States without sponsorship.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Strong attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Effective written and verbal communication skills.
• Basic data entry and record management skills.
• Ability to work independently and collaboratively within a team environment.

Work Experience

• Minimum of 3 years of administrative support experience required.
• Experience supporting purchasing, procurement, inventory, supply chain, or operations functions preferred.
• Experience working with ERP systems such as AS400, SAP, Oracle, or similar platforms preferred.
• Experience maintaining spreadsheets, reports, and vendor documentation preferred.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

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Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or (732) 238-6050.