Office Manager - LAS Office of Advancement

College of Liberal Arts & Sciences

University of Illinois at Urbana-Champaign

Development and Unit Support

• Proxy authority of development directors to produce expense reports for reimbursement of travel card and personal expenses incurred; reconciles business expense transactions ensuring that University procurement policies are followed
• Manages all aspects of travel for development directors, anticipating conflicts and proactively resolving them through effective communication with vendors and deep understanding of reimbursement policies
• Maintains highly confidential donor, corporate and personnel files for principals
• Maintains the appointment calendar for development directors and coordinates calendars with those of other professional staff in the unit and College
• Utilizes TED to create standardized reports and collect data as needed
• Schedules meetings for directors and university staff as needed
• Prepares necessary materials for development meetings and appointments
• Liaison with university departments on behalf of the development officers
• Responsible for updating donor and alumni contact information and logging all donor interactions in TED
• Creates in final format all correspondence except major donor correspondence
• Screens and directs calls, when possible, independently responds to questions from donors and LAS units
• Provides back-up support for other clerical staff within the Office of LAS Advancement
• Assists with stewardship projects as needed including impact reports and mailing
• Compiles weekly unit and college announcements and distributes to advancement staff
• Responsible for monitoring shared advancement mailboxes and responding to inquiries as appropriate

Corporate and Foundation Relations Support

• Drafts, edits, and formats follow-up emails and proposals to corporate and foundation partners, as well as stewardship materials, to maintain timely and professional engagement
  
• Identifies new funding opportunities and maintains accurate records of current prospects with ongoing research through UIF (TED and PDA), OCR (Salesforce) and proprietary resources (FirstIgnite, Instrumental, LinkedIn Sales Navigator)
  
• Prepares briefing materials and organizational profiles for leadership
  
• Schedules and coordinates meetings with internal stakeholders and external partners and facilitate timely follow-up actions
  
• Other duties as assigned to further the mission of the unit

• High school diploma or equivalent.
  
• Two (2) years (24 months) of work experience comparable to the third level of this series.
  

• Ability to communicate effectively with others
• Solid interpersonal skills and professional acumen.
• Ability to communicate effectively and professionally, build rapport and establish effective working relationships with students, faculty, staff, and parents.
• Commitment to creating an inclusive environment
• Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines
• Ability to remain calm and productive in a busy work environment with frequent interruptions
• Ability to be self-motivated, prioritize tasks, and exercise good judgment. Ability to easily and quickly pivot from one task to another
• Attention to detail
• Solid organizational and time management skills
• Ability to maintain confidentiality in all business matters.
• Ability to handle sensitive matters with tact and diplomacy
• Knowledge of University and College requirements, procedures, rules and regulations
• Proficiency in Microsoft Office Suite, including Word and Excel.

This is a 100% full-time Civil Service 3266 - Office Manager position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The collective bargaining agreement sets a wage of $46,975.50. Sponsorship for work authorization is not available for this position. Hybrid work options may be available for this position, with the ability to be on-site at the University of Illinois Urbana-Champaign campus as needed per the University's Workplace Flexibility policy.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Applications must be received by 6:00 pm (Central Time) on June 25, 2026. To apply for this position, please create a candidate profile at https://jobs.illinois.edu, use the Apply Now button on the posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences.

In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment.

For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1036770

Job Category: Administrative Support

Apply at: https://jobs.illinois.edu