New

Executive Assistant

University of North Carolina Charlotte

$41,198 - $52,800

United States, North Carolina, Charlotte

Jun 18, 2026

Executive Assistant

Please see Special Instructions for more details.

This position is for UNC Charlotte Permanent employees only. * Please do not apply for this position if you are not a current UNC Charlotte Permanent or Temporary employee. Your application will not be considered.
The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Vacancy Open to	UNC Charlotte Employees Only
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	32
Months per year	12
Position Number	003997
NC Salary Grade Equivalency	NC12
Classification Title	Executive Assistant
Working Title	Executive Assistant
Salary Range	$41,198 - $52,800
Anticipate Hiring Range	$41,198 - $52,800
FLSA Status	Non Exempt
Division	Research
Department	Div of Research (Adm)
Work Unit	Div of Research VC Office
Work Schedule	Hours per week for this position will be 32. The work schedule will be coordinated with the Associate Vice Chancellor, with some flexibility.
Primary Purpose of Position	Provide executive-level professional administrative support to the Associate Vice Chancellor for the Division of Research.
Minimum Education/Experience	Required Minimum Qualifications: Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation from a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of education and experience. Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
Essential Job Duties	Essential Job Duties Provides executive-level professional administrative and project management support to the Associate Vice Chancellor for the Division of Research. Conserves Associate Vice Chancellor's time by reading, researching, and routing mail and correspondence appropriately for immediate action and/or triaging to appropriate staff for handling. Sets priorities to resolve complex, urgent, and sensitive issues within extremely demanding time frames; must be able to prioritize multiple requests based on judgment of importance; drafts letters, reports, and documents; prepares and edits correspondence, communications, presentations, and other documents. Files and retrieves documents and reference materials; manages a complex calendar of appointments for the Associate Vice Chancellor, prioritizing functions and appointments, ensuring that meetings, deadlines, and other duties of the Associate Vice Chancellor are met. Ability to coordinate, facilitate, and implement solutions with internal and external organizations and constituents with a professional demeanor. Independently researches, develops, and composes correspondence for the Associate Vice Chancellor for review and approval. Maintain a liaison with all levels of internal administration, faculty/staff, and students, and external public and media representatives. Strong communication skills, excellent telephone etiquette; tact, and good judgment in confidential situations. Manages all components of DR events with ultimate responsibility for excellent execution. Manages site visit logistics for external stakeholders to the Division of Research, including space, catering, transportation, and coordination. Analyzes and resolves unusual and novel situations based on significant knowledge of the Department's strategic priorities. Proficient in computer skills and in-depth knowledge of relevant software, such as MS Office Suite. Strong experience using Google Mail and Calendar for managing a complex schedule/calendar. Effective internet research skills; prepares agendas and reports. Develops/maintains skills in Salesforce database software for client management. Manages the full scope of Division Newsletter logistics, including coordination with department leadership to obtain information. Creates design, content, review, and dissemination of the newsletter monthly, ensuring accuracy of information. Develops and composes presentation materials for AVC and, in some cases, VC for the Division of Research for both internal and external commitments.
Other Work Responsibilities	Other Job Duties Demonstrates a high degree of professionalism, initiative, and independence in supporting the Associate Vice Chancellor across a variety of short- and longer-term initiatives and daily responsibilities. Uses initiative to manage a wide variety of administrative duties to meet the Associate Vice Chancellor's goals. Develops in-depth knowledge of the Associate Vice Chancellor's preferences and proactively manages calendar, organizes meetings and events, and oversees general office operations in coordination with the Executive Assistant to the Vice Chancellor. Proactively outlines steps for deliverables to the Associate Vice Chancellor in a timely fashion, i.e., calendar, travel logistics, meeting materials, or reports. Serves as a liaison between the Associate Vice Chancellor and university constituents and external partners. Independently researches, analyzes, and maintains a variety of information from internal and external sources and databases. Routinely gathers and evaluates information from external sources, including research news, media, and resource materials. Organizes and compiles information for internal and external events. Enhances the Associate Vice Chancellor's effectiveness by organizing and providing information support through problem-solving and project management skills. Exercises independent judgment, escalating serious or unique problems to high levels as appropriate. Coordinates and manages the daily schedule of the Associate Vice Chancellor. Assists the Associate Vice Chancellor in timely management of communications, written and via telephone, email, and voicemail, with a variety of constituents; develops and maintains an accurate and organized electronic filing system for documents. Conserves Associate Vice Chancellor's time by reading, researching, and routing correspondence appropriately; drafts letters and documents; collects and analyzes information for reporting needs; maintains and promotes professionalism in all communications (verbal and written); maintains confidentiality as required. Serves as back-up to the Executive Assistant to the Vice Chancellor, Division of Research, and works collaboratively to ensure cohesiveness and efficiency in operations. Other duties as assigned.
Departmental Preferred Experience, Skills, Training/Education	Intermediate to advanced proficiency in MS Office (Excel, Word, PowerPoint) and Google Suite (Docs, Sheets, Slides) Direct experience with e-procurement platforms, including processing employee travel reimbursements and purchasing card reconciliation in a higher-ed setting Proven capability to manage project life cycles, track milestones, and maintain strict project timelines using management tools or methodologies Strong technical knowledge of standard business office practices, filing methods, operational workflows, and information management Knowledge of formal communication protocols, including drafting executive-level written correspondence and managing professional institutional communications
Necessary Licenses or Certifications
Work Location	Grigg Hall
Posting date	06/17/2026
Closing date	06/24/2026
Proposed Hire Date	07/01/2026
Contact Information
Special Notes to Applicants	This position is for UNC Charlotte Permanent employees only. * Please do not apply for this position if you are not a current UNC Charlotte Permanent or Temporary employee. Your application will not be considered. The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Mitratech Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
This posting is for current UNC Charlotte permanent, temporary, and RIF employees only. Are you a current UNC Charlotte employee?
- Yes
- No
*
Do you have at least a graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of education and experience.
- Yes, a graduation from high school and three years of progressively responsible administrative/office management experience
- Yes, graduation of a two-year secretarial science or business administration program and one year of experience as described above
- Yes, graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field
- Yes, an equivalent combination of education and experience.
- No
*
Please describe your experience with MS Office software and Google applications, and your level of experience (beginner, intermediate, or advanced), including what specific applications have you used.

(Open Ended Question)
*
Please describe your project management experience.

(Open Ended Question)
*
Do you have e-procurement experience that includes reimbursement processing and P-card reconciliation?
- Yes
- No
- Knowledge of with limited experience
- Knowledge of with no direct experience

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents