Admin Assistant 3

The Department of Cell Biology & Physiology is seeking an
energetic, capable, self-motivated individual with excellent computer and
communication skills to support the department and department leadership. The successful candidate will be able to act independently,
balance multiple ongoing priorities, and demonstrate exceptional skill at
anticipating needs based on existing knowledge. The individual must be
detail-oriented, an experienced multitasker with a wide knowledge of office
software, exceptionally well organized and a good communicator. Excellent oral and written communication skills
must be demonstrated through application materials and interview.

The Administrative Assistant
3 will work closely with other members of the administrative team to provide
administrative/secretarial support for the Department Chair, Department
Administrator, Department Accountant, as well as for faculty, staff, postdocs
and students. This individual will hold a PCard.

Duties include, but are not limited to, processing financial
transactions, reconciling purchases in Chrome River, creating/editing department newsletter, inventory and surplus contact, scheduling appointments/meetings,
coordinating seminars/special events including arranging travel and preparing
itineraries, maintaining office equipment and office supply inventory, filing, answering phones,
sorting/screening mail, errands and miscellaneous office duties.

The position will require
attendance on campus, Monday - Friday, 8am to 5pm, with no scheduled weekends
except on for occasional obligations to meet deadlines or coordinate special
events.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Demonstrated ability to communicate
  effectively, both orally and in writing.
• Exhibited ability to make sound and
  effective administrative and procedural decisions and judgments and proven
  skills in organizing resources and establishing priorities.
• Understanding of basic accounting principles and appropriately utilizing a Purchasing Card, monitoring, reconciling, and assisting with fiscal administration; including gathering data, compiling information, preparing financial reports and summaries. Tracking and reconciling accounts.
• Knowledge/experience with Chrome River and UNM reimbursement process.
• Exhibited knowledge of UNM processes and
  policies.
• Demonstrated expertise in utilizing Microsoft
  Office Suite applications and practical experience and capability to work
  with Smartsheet.
• Flexibility and skills in working with
  interruptions and distractions, including the ability to prioritize,
  handle multiple tasks, and meet critical deadlines.
• Experience with electronic calendaring, scheduling meetings, making travel arrangements.
• Experience with student hiring.
• Experience in an academic research and medicine setting.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.