New

Grants Administrator

Equiliem
medical insurance, dental insurance, life insurance, 401(k)
United States, New Jersey, Mahwah
May 28, 2026
Post-Award Grants Administrator Mahwah, NJ Job Summary The Post-Award Grants Administrator is responsible for the fiscal management and compliance oversight of externally funded grants and contracts from award acceptance through closeout. This role works collaboratively with Principal Investigators/Project Directors (PIs/PDs), pre-award staff, finance, procurement, and external sponsors to ensure awards are administered in accordance with sponsor requirements, Uniform Guidance (2 CFR 200), and institutional policies. The Post-Award Grants Administrator provides expert guidance on allowable costs, budget monitoring, effort reporting, subaward management, billing, and closeout, supporting the integrity, accountability, and sustainability of the institution's sponsored programs portfolio. Job Responsibilities Review proposal budgets and justifications to ensure compliance with sponsor and institutional requirements, including fringe, indirect costs, salary calculations, cost share, and effort commitments. Participate in pre-award meetings and provide guidance on allowability, compliance considerations, and account structure. Support subrecipient eligibility review and risk assessment documentation. Ensure proper documentation for data management, certifications, and record retention. Conduct award kickoff meetings to educate PIs/PDs on roles, budget management, allowability, procurement, reporting, and compliance expectations. Establish and maintain award accounts and configure budgets accurately. Interpret award terms and conditions, including payment schedules, reporting requirements, and restrictions. Monitor project budgets to ensure expenditures align with approved categories and regulatory requirements. Review expenses for allowability and allocability and communicate discrepancies to PIs/PDs. Oversee subaward financial compliance, including invoice review and payment authorization. Monitor and document cost-sharing commitments. Administer effort reporting processes, including distribution, verification, and corrections. Support prior approval requests such as rebudgeting, no-cost extensions, scope changes, and key personnel updates. Provide regular financial reports and budget updates to PIs/PDs. Prepare, submit, and track sponsor invoices and drawdowns. Maintain documentation for billing, reimbursements, and cash management activities. Coordinate award closeout activities, including final financial reporting, reconciliation of expenditures, equipment tracking, and subaward closeout. Ensure submission of required closeout documentation in compliance with sponsor and record retention requirements. Communicate upcoming award end dates and facilitate final reconciliations. Job Requirements Strong knowledge of post-award grant administration, including Uniform Guidance (2 CFR 200) and sponsor regulations. Experience with budget monitoring, allowability review, cost share tracking, and financial reporting. Familiarity with subaward management and invoice review processes. Experience with billing, invoicing, and cash drawdown procedures. Ability to interpret award documents, terms, and conditions. Strong analytical, organizational, and problem-solving skills. Effective communication skills and ability to collaborate with cross-functional stakeholders. Proficiency with financial systems and Microsoft Office applications. Education Bachelor's degree in accounting, finance, business administration, public administration, or a related field preferred. Work Experience Experience in post-award grants administration, sponsored programs accounting, or research administration required. About Equiliem Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive. Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services. For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience. Benefits We offer a comprehensive benefits package to our employees, which includes: Medical Insurance Vision & Dental Insurance Life Insurance Matching 401(k) Commuter Benefits Employee Discounts & Rewards Payroll Payment Options Future Communication Consent By applying, you are providing consent for Equiliem to engage with you via phone calls, AI-generated calls, AI-generated text messages, standard text messages, and/or emails to share job opportunities. Consistent with our Privacy Policy, information obtained will not be shared with third parties for marketing or promotional purposes. Message frequency may vary for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You may reply STOP to cancel or HELP for assistance. EEO Employer Equiliem is an equal opportunity employer. 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