Clerkship Coordinator - TP139778

TES is hiring a temporary Clerkship Coordinator to support the School of Medicine.

• Duration: This assignment is anticipated to last 3-4 months.
• Compensation and Benefits: $31.19 - $34.42/hour. Eligible for Mid-level Medical Benefits, Vacation, Sick, and Holiday pay.
• Work Schedule: Monday - Friday 8:00A - 4:30P with some flexibility.
• Location: Hybrid: 2-3 days in La Jolla, 2 days remote.

• Under supervision, the Clerkship Coordinator supports the administration of third-year core clerkships within the Office of Undergraduate Medical Education (UGME) and reports to the UGME Program Supervisor as part of the clinical curriculum team.
• The incumbent applies acquired skills, processes, and policy knowledge to support health professions education learners while coordinating day-to-day program operations.
• This includes supporting teaching and learning activities, curriculum implementation, learner scheduling, database maintenance, compliance tracking, and accreditation-related activities.
• In coordination with clerkship directors, department leadership, and clinical site staff, the Clerkship Coordinator supports the administration of assigned clerkships throughout the academic year.
• Responsibilities include maintaining student schedules and enrollments in systems such as MedHub, coordinating clinical site assignments, and ensuring timely posting and communication of clerkship materials, requirements, and schedules.
• The Coordinator monitors student completion of clerkship requirements and supports evaluation and grading processes, including facilitating mid-clerkship feedback and rotation evaluations.-The role also assists with coordinating assessments, including NBME shelf examinations, by supporting exam logistics, proctoring, and adherence to established testing procedures.
• The incumbent communicates regularly with students, faculty, residents, and site coordinators to provide guidance on established policies, procedures, and timelines.
• The position also assists with tracking faculty participation and supporting onboarding processes for instructors and evaluators, in alignment with institutional guidelines.
• The Clerkship Coordinator may assists with special projects and events within UGME, provides back-up support for other programs as needed, and performs other duties as assigned.

• Bachelor's degree in related area and / or equivalent experience / training.
• Two (2) or more years of relevant experience.
• Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.
• Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.
• Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner. Must have excellent communication skills.
• Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.
• Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision.
• Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.
• Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.
• Ability to complete work and meet established deadlines in an accurate and timely manner.
• Demonstrated ability to analyze and seek solutions to enhance user experience.

• Employment is subject to a criminal background check.
• Occasional evenings and weekends may be required.