Office Specialist II

The Office Specialist serves as a key administrative resource for the department, providing clerical, operational, and customer service support to faculty, staff, students, and visitors. Responsibilities include coordinating travel arrangements, processing reimbursements, ordering supplies, maintaining records, tracking equipment inventories, and supporting departmental procedures. This part-time position requires regular hours coordinated with other departmental staff.

As a secondary point of contact for the department, the Office Specialist greets visitors, answers phones, and responds to inquiries, helping ensure a professional and welcoming environment. The position also supports the day-to-day operation of the office by maintaining organized records, monitoring supplies, and assisting with departmental needs.

Success in this role requires strong organizational, communication, and interpersonal skills, attention to detail, and the ability to manage multiple priorities. A working knowledge of departmental, university, and state procedures, financial processes, and records management is essential. Through effective coordination and administrative support, the Office Specialist contributes to the efficient operation of the department and a positive experience for faculty, staff, students, and external stakeholders.

The College of Architecture, Planning, and Design at Kansas State University is consistently recognized for its excellence. The Interior Architecture and Industrial Design Department (IAID), accredited by the Council for Interior Design Accreditation (CIDA) since 1974 and approved by the National Association for Schools of Art and Design (NASAD), boasts a 50-year tradition of providing students with a unique and nationally recognized education.

Located in Seaton/Regnier Hall, the department benefits from a 20,000 sq. ft. state-of-the-art fabrication and research facility, fostering innovation, prototyping, and hands-on learning. Our department thrives within a collaborative environment, working alongside the Architecture and Landscape Architecture and Regional Community Planning Departments, offering students rich interdisciplinary opportunities and resources.

To learn more about our unique programs, visit us at apdesign.k-state.edu/IAID and follow us on Instagram at #kstateIAID.

This position is On-site.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

Minimum Qualifications:

• One year of relevant work experience

Preferred Qualifications:

• Knowledge of computers, office equipment, software, and operating systems
• Ability to use Microsoft Office/365 or Google Workspace
• Some post-high school education
• Experience in an academic setting
• Knowledge of university academic policies, procedures, and recordkeeping systems
• Demonstrated ability to handle multiple projects at once
• Ability to organize and prioritize work
• Ability to establish and maintain effective working relationships with faculty, students, alumni, and other stakeholders
• Two years of relevant work experience

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.

Please submit the following documents:

• Cover Letter
• Resume

Applications close on: June 15, 2026

$14.54 - $18.00 hourly