Executive Administrative Assistant 3

Are you a highly organized, proactive, and dynamic administrative professional ready to make a significant impact on executive leadership? Join a leading global technology company at the forefront of innovation, where your expertise will directly contribute to the efficiency and success of our operations. We are seeking an exceptional individual to provide critical support to two key managers, playing a pivotal role in optimizing their time and ensuring seamless operations. This is an exciting opportunity to shape team culture, streamline administrative processes, and grow your career within a fast-paced and collaborative environment.

This role offers a unique chance to become an integral part of a high-impact team, supporting dynamic managers and driving excellence in expense, travel, and calendar management. You will contribute to a variety of complex administrative functions, ensuring smooth daily operations and fostering a culture of collaboration and trust across all levels of the organization.

**What You'll Do:**

* Manage end-to-end travel arrangements for leaders, ensuring adherence to company travel and expense policies.

* Prepare, submit, and meticulously track expense reports, proactively resolving any issues and ensuring timely approvals.

* Act as a primary resource for travel policy guidance, corporate card usage, and reimbursement processes.

* Collaborate effectively with internal and external stakeholders to deliver seamless event experiences.

* Provide essential backup support to the local administrative team as needed.

* Cultivate strong relationships with executive-level and administrative staff, promoting a collaborative and trusting environment.

* Demonstrate exceptional aptitude for complex calendar management, anticipating scheduling needs, resolving conflicts, and optimizing leaders' time.

* Perform general office duties, including ordering supplies, maintaining robust records management systems, and performing basic bookkeeping tasks.

* Prepare and finalize various documents such as invoices, reports, memos, letters, and financial statements.

* Efficiently file and retrieve corporate documents, records, and reports.

* Analyze incoming communications and reports to determine their significance and facilitate appropriate distribution.

* Prepare agendas and coordinate arrangements for committee, board, and other important meetings.

**Qualifications:**

**Must-Have Qualifications:**

* High school diploma or GED.

* 5-7 years of administrative experience.

* Exceptional verbal and written communication skills.

* Proven ability to multitask and manage time effectively in a fast-paced environment.

* Strong customer service and interpersonal skills.

* Ability to work independently with minimal supervision.

* Demonstrated ability to keep information organized and confidential.

* Proficiency in standard office software, including word processing, spreadsheet, and presentation applications.

* Sound judgment, tact, diplomacy, integrity, and professionalism in all interactions.

**Nice-to-Have Qualifications:**

* Experience working directly with executives.

* Basic mentoring skills to provide support and constructive performance feedback.

Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.