Facilities Coordinator

Role Overview

We are seeking a highly organized and customer-focused Facilities Coordinator to support Corporate Real Estate and Facilities operations. This role serves as the primary on-site contact for office operations, visitors, vendors, and facility services, working a consistent schedule of Monday through Friday, 8:00 AM to 2:00 PM (30 hours per week with a 30-minute unpaid lunch).

This position combines front-desk reception duties with administrative and facilities coordination responsibilities. The ideal candidate thrives in a fast-paced office environment, demonstrates professionalism, and can effectively manage multiple priorities.

Key Responsibilities

• Serve as the first point of contact for employees, visitors, vendors, candidates, and deliveries
• Greet and direct visitors while ensuring building access policies are followed
• Maintain a clean, safe, and professional reception and lobby area
• Respond to or route internal and external inquiries appropriately
• Perform routine administrative tasks following established procedures
• Support managers and cross-functional teams with facilities-related needs
• Order supplies and services; manage inventory, tracking, and reordering
• Coordinate incoming and outgoing mail and deliveries, including working with carriers and postal services
• Communicate with external vendors to schedule equipment service and repairs
• Coordinate general maintenance and repair activities across multiple disciplines
• Oversee on-site vendors and assist with occasional catering coordination
• Manage breakroom and conference room amenities
• Maintain accurate records and ensure timely resolution of facility issues

Ready to make an immediate impact? Apply now!

What We Offer:

Hunter Hamilton offers comprehensive benefits packages (medical, dental, vision, long and short-term disability, 401k, etc.). We strive to deliver genuine support throughout the duration of the recruiting process, through the length of the assignment, and beyond!

Hunter Hamilton is a high-performance professional search firm specializing connecting finance, HR, operations, and legal talent with leading employers.

Hunter Hamilton is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Hunter Hamilton offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Hunter Hamilton is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.