Administrative & Executive Support Manager

Job Summary:

The Administrative and Executive Support Manager will be responsible for leading day-to-day business administration and operations for the Financial Services team including the AVC Financial Services & Controller and Directors of each unit. This includes providing support to executive leadership, managing business and office operations, overseeing the seamless coordination of operations and communication across teams and stakeholders, providing high-level project management, and developing and implementing processes and workflows. The individual in this position will work closely with Financial Services AVC and Directors and Staff in addition to coordinating closely with fellow colleagues across the CU system.

The Administrative & Executive Support Manager will be responsible for managing logistics for high-priority initiatives and will serve as a trusted liaison, ensuring deadlines are met, relationships are proactively managed, and the AVC and leader commitments and strategic priorities are advanced. In partnership with the Project Director of Strategic Initiatives and Associate Director Fiscal Compliance, this role will assist with achieving high-level strategic projects and translating leadership initiatives into operations, workflows and Departmental objectives, across two campuses.

Serving as a central connector, the Administrative & Executive Support Manager facilitates communication across teams and represents the AVC in correspondence and meetings as needed. The role is highly collaborative and requires a blend of organizational rigor, strong communication skills, and the ability to operate with discretion in a complex, matrixed environment.

The Administrative & Executive Support Manager will exhibit exceptional judgment, skills, a high level of discretion, and the ability to proactively anticipate the needs of the AVC and leadership team. This person must thrive in a fast-paced, matrixed environment and be equally comfortable handling detailed administrative work and coordinating high-level partnership initiatives.

Key Responsibilities:

Leadership Support - 40%:

• Manage the AVC Financial Services complex and often-changing calendar. Provide management support for the Financial Services Directors and unit leaders for more complex calendaring.
• Remain aware of their current priorities and long-term goals so as to schedule meetings in the most effective and productive manner.
• Conserve AVC time by reading, researching, routing, and drafting correspondence.
• When appropriate, assist with anticipating needs and taking ownership of planning, executing, and delegating activities, creating an extra layer of accountability.

Business Operations, HR and Office Administration - 30%:

• Manage and oversee day-to-day business, HR and administrative operations for all units in Financial Services, including oversight of projects, processes, services, communication and customer service.
• Analyze office processes/procedures on a regular basis to identify and implement improvements.
• Work closely with the Project Director and Associate Director Fiscal Compliance to support and execute ongoing strategic goals and change management initiatives that impact business, administrative, HR and fiscal operations.
• Serve as point of contact for access to The Junction; managing The Junction supply needs, space questions, IT coordinator, scheduling, facilities issues, etc.
• Provide back-up support to HR operations for Financial Services

Supervision - 20%

• Supervise the HR professional responsible for the recruitment, hiring and upkeep of position information for all units within Financial Services.
• Responsibility would include onboarding of new employees to the office as well as interviews for exiting employees.
• Evaluate staff for any skill or training gaps; develop staff through mentorship, goal setting and training.
• Manage performance and development, including annual performance and ongoing development.

Special Projects - 10%

• Serve the unit in variety special projects and roles as assigned.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 2-3 days per week on campus and as needed for in-person meetings.

Why Join Us:

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year:
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Bachelor's degree from an accredited institution.
  • Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.
• At least 4 years of professional business administration or executive support experience.

Preferred Qualifications:

• Experience in scheduling and office operations coordination.
• Experience providing administrative and operational support to 1-2 Executive Level roles.
• Experience with university systems such as Concur, CU Marketplace and EMS.
• Experience working in healthcare, research, or academic medical centers.

Condition of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.
• This position is eligible for a hybrid work schedule, subject to campus policy and project needs. Will be required to be on campus weekly for at least 2-3 days.

Competencies/Knowledge, Skills & Abilities:

• High level of critical thinking, problem solving, collaborative teamwork and the ability to work independently.
• Demonstrated proficiency in Microsoft Office programs.
• Demonstrated ability to work independently, under pressure and with a sense of urgency, to manage multiple concurrent tasks and responsibilities, and to deal with changing priorities, while maintaining personal effectiveness.
• Demonstrated high level of commitment to customer service.
• Demonstrated ability to establish and maintain good working relationships with co-workers, supervisors, other University personnel, and the public.
• Exceptional written and oral communication skills.
• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

Questions should be directed to: Sean McBride - sean.m.mcbride@cuanschutz.edu

Screening of Applications Begins:

Screening begins on May 3, 2026.

Anticipated Pay Range:

The starting salary range for this position has been established as $73,940 - $95,012.

The above salary range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.