Sr. Construction Administration Coordinator

Administration

Join Clark Nexsen, a JMT Company, and become part of a dynamic, collaborative team dedicated to delivering exceptional service to our clients-while making a meaningful impact on our communities and the world through the projects we help bring to life.

Clark Nexsen, a JMT Company is seeking a Sr. Construction Administration Coordinator who will be responsible for assisting Project Managers and/or the Managing Principal with the processing of project documents during the bidding and construction phases of a project and supervising/managing one or more Construction Administration Coordinators.

General responsibilities include but are not limited to the following

• Assisting the Project Manager with the preparation and administrative processing of construction Contract Documents
• Develop and implement training processes for Construction Administration implementation company wide.
• Establish and maintain standards of practice for Construction Administration within the firm.
• Assisting with the bidding phase of projects, including preparing addenda
• Processing of construction administration submittals and requests for information (RFI) utilizing Newforma project information management software
• Tracking change order proposals, assisting in the proposal evaluation process and preparing change orders utilizing Newforma project information management software.
• Assisting with preparing requests for proposal (RFP) from contractors
• Establishing, updating, and maintaining detailed project information in the firm's software applications.
• Preparing various project management reports to monitor project status during construction.
• Preparing for and participating in project construction meetings and others as required
• Providing general administrative support as requested by Project Managers, Principals, project team members and other Construction Administration Coordinators as necessary.
• Communicating with clients, design team members, and others as required.
• Oversee and supervise Construction Administration Coordinators as necessary.

• Exceptional verbal, written and presentation skills
• Ability to work on tight deadlines
• Ability to interpret and apply regulations, policies and guidance.
• Excellent organizational ability and detail-oriented approach to assigned tasks.
• Manage workflow to ensure project completion within client and internal deadlines.
• Strong corporate communication skills and ability to problem-solve and collaborate professionally with multiple departments.
• Proficient in MS Office Software

• A high school diploma or GED equivalent is required
• 8 or more years of administrative experience in an architectural, engineering, or construction firm or 10 or more years of similar experience that included administrative, accounting, and financial management tasks in a field other than architecture or engineering.

Preferred Experience

• Associate or bachelor's Degree in a business/accounting/finance-related field is desirable.
• Post high-school education in the following subjects is desirable:
  
  
  
  • Business Administration
  • Office Administration
  • English
  • Accounting
  • Bookkeeping
  
  
  
  
• Additional consideration will be given for candidates who have obtained the following certifications:
  
  
  
  • Certified Design Firm Administrator (CDFA)
  • Construction Documents Technologist (CDT)
  • Construction Contract Administrator (CCCA)
  
  
  
  
• Experience in the use of the following programs is desirable:
  
  
  
  • Deltek Vision
  • AIA Contract Documents
  • Newforma Project Center
  • Bluebeam
  
  
  
  

Working Conditions

At JMT, we prioritize a healthy work/life balance and offer a flexible hybrid working schedule. JMT offers a hybrid work schedule. The selected candidate is expected to work in a JMT office location at least three days per week or as needed to perform assigned duties. While most of our work is desk-based, there may be times when standing, walking, bending and lifting of minimal weight are required. Our office environment is comfortable, has adequate lighting and temperature, and is free from noise, dust, and other hazards. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.