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Events Administrative Coordinator

North Carolina State University

$25

United States, North Carolina, Raleigh

Apr 16, 2026

Position Information

Posting Number	PG195917TM
Position Number	47SCEventsAdminCoord0426
Position Type	Temporary
Essential Job Duties	The Division of Campus Enterprises offers exciting opportunities for employment across our retail and hospitality units. We provide competitive pay, flexible scheduling, and significant opportunities for learning, growth, and promotion. This position serves as a key member of the NC State Student Centers Events team, supporting Talley Student Union and Witherspoon Student Center. The Events Administrative Coordinator provides part-time operational and administrative support to the Student Centers Events team. This role focuses on ensuring accuracy in event bookings, maintaining systems and processes, and supporting key planning functions for university events and programs. The ideal candidate is detail-oriented, organized, and comfortable managing multiple systems and deadlines. Key Responsibilities Financial & Billing Support Process and send event invoices every week Conduct monthly billing audits to ensure all events requiring project IDs are accurately recorded in Mazevo Scheduling & System Audits Perform monthly Calendly audits by cross-checking priority locations with scheduled meetings to ensure compliance with departmental policies Maintain and update the reservation request Trello board weekly, including moving and archiving cards as appropriate Event & Reservation Coordination Enter reservations and equipment needs for New Student Orientation Coordinate Registration and Records bookings, including reserving classroom space and meeting with faculty before each semester Assist with entering annual events into the reservation system Review weekly setup reports for meeting rooms to verify the accuracy of equipment, setup/teardown times, and access details Coordinate monthly facilities holds for maintenance and projects Data Tracking & Reporting Complete weekly workload assessments, tracking the number of event requests and confirmed events Maintain and update monthly KPI tracking documents Process Improvement & Documentation Develop and maintain standard operating procedures (SOPs) and one-page process guides for the Events team Website & Inventory Management Manage and update Student Centers event webpages to ensure accuracy and relevance Collaborate with Operations and Events teams to support inventory tracking and updates Other Assist with other projects as assigned by the Associate Director of Event Services
Is Time Limited	No
If Yes, Appointment Length
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Health Insurance for Temporary Employees Enhance your career with LEAD courses Attend non-revenue generating sporting events for free. Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State	Raleigh, NC
Department	NC State University Student Centers

System Information

Classification Title	Temporary-Clerical
Working Title	Events Administrative Coordinator

Requirements and Preferences

Work Schedule	10 - 15 hours per week
Other Work/Responsibilities	Be an ambassador for NC State Student Centers and the university as a whole and enrich the quality of life for the campus community and support student success. Work as a cohesive team member and play an integral part in creating a positive work environment.
Minimum Experience/Education	High School Diploma (Bachelors Degree or 4 years of event experience preferred)
Department Required Skills	Strong attention to detail and organizational skills Ability to manage multiple tasks and meet recurring deadlines Experience with scheduling tools (e.g., Calendly), project management platforms (e.g., Trello), and database systems (e.g., Mazevo) preferred Strong written communication skills for documentation and web updates Ability to work independently and collaboratively within a team environment
Preferred Years Experience, Skills, Training, Education	Experience in event planning, reservations, or higher education environments Familiarity with event management systems such as Mazevo (or similar platforms) Experience creating process documentation or SOPs
Required License or Certification	none
Valid NC Driver's License required?	No
Commercial Driver's License Required?	No

Recruitment Details

Anticipated Hiring Range	$25

Recruitment Dates

Job Open Date	04/15/2026

Applicant Information

Quick Link

https://jobs.ncsu.edu/postings/229462

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained before the start date to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.