Graduate Program Coordinator I

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Weekly Scheduled Hours:

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Job Details:

The online Option III Master of Science in Nutritional Sciences (MSNS) Program resides in the department of Nutritional Sciences, which is part of the School of Human Ecology.

The purpose of the Graduate Coordinator I is to provide administrative support to the online Option III Master of Science in Nutritional Sciences (MSNS) Program.https://onlinenutrition.cns.utexas.edu

Graduate Coordination of the online Option III Master of Science in Nutritional Sciences (MSNS) program:

• Provide student-facing representation of the program including guidance and correspondence on admissions, registration, financial aid, student requests requiring communication between the program and Graduate Dean's office (withdrawals, add/drop, Q drop, leave of absence), academic standing, career-assistance opportunities and webinars, and graduation requests.

• Manage Option III processing through the appropriate platforms (including Define) including processing of individualized tuition and fee payments, clearing of registration bars, and registering of students. Maintain the documentation of these events on databases (Excel and Salesforce).

• Coordinate graduation activities, process requests, and communicate logistics of and participate in graduation ceremonies or events. Maintain, distribute, and analyze surveys administered to applicants, students, alumni, and faculty.

• Maintain relationship with Graduate Coordinator Network to improve the efficiency and management of the Option III program.

Provide administrative oversight of the online Option III MSNS program:

• Support the Director in conducting necessary administrative tasks and duties that arise in the management of the Option III program. Communicate regularly with director regarding the administrative or academic issues and conduct.

• Provide financial management of program tuition, fees, and revenue reporting to Director, College, and third-party stakeholders (VA's office, 2U and Extended Education Ventures). Process online student tuition invoices and payments and facilitate all Option III graduate student related financial aid accounts.

• Attend graduate program meetings with online faculty, assist with agendas, take and disseminate minutes.

Marketing and social media:

• Facilitate recruitment, marketing, enrollment, and admissions of online MSNS students. Collect and report programmatic data in proper format for Salesforce instance.

• Maintain relationship with third-party OPM to facilitate recruitment, lead nurture, and admissions of Option III applicants including coordination of marketing strategies, attendance at meetings, administration of career-oriented webinars and office hours.

• Develop, monitor, and disseminate internet/social media site content, and website content. Coordinate and disseminate email promotions.

• Work cooperatively and communicate with other Department of Nutritional Sciences administrative staff.

• Provide support for departmental activities when needed with approval of the Director.

• High SchoolDiplomaor GED
• 3 years of experience

Relevant education and experience may be substituted as appropriate.

$48,000 depending on experience

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.