Facilities Manager

Hiring Range: $3,443.23 - $4,217.96 Bi-weekly

Full Range: $3,443.23 - $4,992.69 Bi-weekly

This posting may close at any time once a sufficient number of applications have been received.

• People First -Giving priority to others
• Respect -Treating others with courtesy and dignity
• Integrity -Serving with honesty, trust and hard work
• Deliver - Following through on commitments while exceeding expectations
• Excel - Creating an innovative and improving work environment

We do "Work that MATTERS!". Join a team that serves our community and makes a real impact every day. Learn more about the City of Allen at allentx.gov.

The purpose of this Facilities Manager position is a strategic leadership role to maintain City facilities, with a primary focus on developing and sustaining responsible investment in our facilities through implementation of a multi-year capital improvement program. Responsibilities include leading a division within the engineering department by personal example to service a variety of municipal facilities to ensure reliable operation of building and mechanical systems and ensure that the utilization of that team is optimized to the highest degree, budgeting for near term and long range expenses for facilities investment, overseeing the procurement and execution of work by outside contractors which serve as an extension of staff, personally managing or directing staff to administer large facility capital projects, coordinating with staff and city departments to minimize operational disruptions, and maintaining records of service and repairs. Other management and contract administration duties may be delegated or assigned as needed.

Essential Functions

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Provides leadership and oversight of facility operations by planning, directing, and evaluating the work; establishes performance expectations, ensures high standards of customer service, and conducts coaching, training, and performance evaluations; drives workplace safety standards and fosters a positive, team-oriented environment that promotes collaboration, accountability, and continuous improvement.
• Manages the daily operations, maintenance, ensuring safe, reliable, and efficient building systems, including HVAC, electrical, plumbing, and roof systems.
• Develops, and strategically manages the facility division's operating and capital budgets; evaluates facility assets and systems to prioritize repairs and replacements based on risk, lifecycle, and operational impact; applies sound estimating and forecasting techniques to project short- and long-term needs; and identifies creative, cost-effective solutions to optimize resources and extend asset life.
• Analyzes operational and financial data to support facility planning and capital decision-making; develops forecasts, evaluates alternatives, and provides data-driven recommendations with clear justification to inform long-term asset and investment strategies.
• Establishes goals and objectives for the Facility Services Division for operational effectiveness by ensuring daily maintenance and cleanliness of assigned facilities and scheduling preventative maintenance requirements that are performed in-house or under contract.
• Manages vendor relationships and service contracts, including procurement, negotiation, performance monitoring, and compliance with contractual obligations, service levels, and regulatory requirements for repairs, renovations, and capital improvements for facilities.
• Oversees division projects, including contract administration and dispute resolution, external vendor contracts, such as HVAC, elevator, security, and fire systems by monitoring progress, attending meetings, participating in training, and meeting with departments regarding projects and concerns.
• Plans, directs and conducts regular meetings with staff to discuss schedules, budgets, problems, workload, and progress of assigned projects; maintains safe work practices for all employees and division activities. Works to keep stakeholders involved and informed.
• Ensures that contractual agreements and work orders are carried out according to specifications, schedules, and budgets; maintains records and reports as required.
• Serves as the division liaison by meeting with outside organizations and other department managers and directors, discussing, evaluating, and resolving issues and problems, and responding to questions, inquiries, and concerns.

Education & Experience
Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be:

• Bachelor's degree in Construction Management, Engineering, Government, or a related field plus three (3) years (5 years is preferred) of facility or construction experience, including one (1) year in a supervisory role.
• Associate's degree in a related field plus seven (7) years of facility or construction experience, including one (1) year in a supervisory role.
• High School Diploma or equivalent plus eleven (11) years of facility or construction experience, including one (1) year in a supervisory role.

Other combinations of education and experience may be considered

Certification and Other Requirements

• Safe driving record and Valid Texas Driver's License
• Clear criminal background check and pre-employment drug screen
• Must obtain Criminal Justice Information Services (CJIS) Certification prior to employment. An offer of employment may be rescinded if delays in obtaining clearance exceed 15 working days.

Hours/Work Schedule

• This is a full-time non-exempt position with benefits.
• Monday - Friday, 8:00 am - 5:00 pm. Hybrid after 6 months of employment.
• Schedule maybe modified if department needs arise.
• May be required to work overtime if needed.
  

Knowledge of:

• Facility maintenance and custodial operations.
• Portfolio and multi-site facility management.
• Facility management best practices, benchmarking practices, and preventative maintenance planning.
• Budget preparation, management, and cost control.
• Advanced financial management (ROI, lifecycle costing, cost estimating).
• Strategic facility planning, budgeting, management and execution.
• Contract development, administration, and vendor management.
• Applicable building codes, safety regulations, and environmental standards (e.g., indoor air quality).
• Principles of project management and construction processes.
• Staff supervision, performance evaluation, and employee development.
• Workplace safety standards and risk management.
• Customer service principles in a municipal environment.

Skilled in:

• Championing workplace safety and maintaining a motivated, collaborative team environment.
• Planning, organizing, and directing daily operations of facility services.
• Preparing and managing operational budgets and capital improvement plans.
• Provides recommendations based on data-driven insights.
• Coordinating multiple projects with contractors and vendors.
• Evaluating and improving operational procedures and service delivery.
• Benchmarking performance against industry standards.
• Leading, training, and mentoring cross-functional teams.
• Identifying and resolving facilities-related issues and service disruptions.
• Interpreting and applying codes, contracts, and safety standards.
• Communicating effectively with internal teams and external stakeholders.
• Managing records, reports, and compliance documentation.
• Continuous improvement and process optimization.
• Using facility management software and Microsoft Office tools.

Physical Demands / Work Environment:

This list is intended to describe the general nature and level of work being performed; it does not address the potential for accommodation.

• Standard office environment.
• Ability to work in the field, outdoors, in extreme weather conditions, and around mechanical, electrical, fire, and respiratory hazards.
• Requires prolonged periods of sitting, standing, and walking.
• Frequent use of hands and fingers to operate computers and other equipment.
• Visual and auditory ability to communicate effectively in person and by phone.
• Ability to reach, push, pull, carry, bend, twist, and climb.
• Ability to lift up to 20 lbs. occasionally, 10 lbs. frequently, or negligible weights frequently.
• Ability to work evenings and weekends as needed.
• Ability to operate city or personal vehicle for business purposes.