Research Program Coordinator (Civil & Architectural Engineering & Mechanics)

The Arizona Transportation Institute (AZTI), a statewide research consortium jointly established by the University of Arizona, Arizona State University, Northern Arizona University, and Arizona Department of Transportation is seeking applicants for a Research Program Coordinator position. The role supports AZTI's transportation research, outreach, and project coordination across multiple institutions, with responsibilities including program operations, program marketing, project-level coordination, report and material preparation, and communication with faculty, researchers, ADOT, local jurisdictions, and university stakeholders. The coordinator will also organize events and meetings, track project timelines, develop outreach content, and help ensure compliance with sponsor and university requirements while operating with moderate autonomy.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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• Coordinate day-to-day research program activities, timelines, deliverables, and communication across multiple research programs and projects
• Assist with research program planning activities, including assisting with the preparation of project plans, coordinating the tracking of milestones, maintaining required documentation, and preparing routine quarterly and annual reports for internal and external stakeholders.
• Support program leadership by monitoring research program progress and activities and assisting in addressing routine project-related issues to maintain compliance with university and sponsor expectations.
• Serve as a contact for faculty/researchers, ADOT project staff, and university partners to exchange information, maintain documentation, and ensure smooth project workflows.
• Compile and analyzes data related to program administration, draft administrative and technical materials, and assist with developing research protocols or documentation as needed.
• Assist in planning, organizing, and executing research programs and events such as the annual Arizona Research Summit, an annual research summit and Research Advisory Committee (RAC) meetings to share findings and set agendas, stakeholder meetings, workshops, and program outreach activities.
• Prepare outreach, marketing, and communication materials (e.g., brochures, web content, social media posts) in collaboration with internal communications staff and IT/Database support.
• Maintain relationships with internal and external contacts, support promotion of AZTI initiatives, and respond to information requests in a timely and professional manner.
• Help maintain a consistent and effective communication presence across multiple platforms to promote AZTI programs and research activities.
• Contribute to improving program processes, operational workflows, documentation standards, and overall quality of project and outreach operations.
• Assist in developing and updating internal procedures, organizational materials, or program resources to support continuous improvement.
• Help mentor student workers or support staff by sharing knowledge, tools, and best practices.

Knowledge, Skills, and Abilities:

• Strong written and verbal communication skills, with excellent grammar, detail orientation, and ability to tailor communication to diverse audiences.
• Excellent organizational and multitasking skills, with the ability to manage competing priorities and meet deadlines.
• Ability to work collaboratively with faculty, staff, and stakeholders across institutions.
• Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Skilled in design tools such as Canva, MailChimp, and similar tools.
• Ability to gather, analyze, and summarize information and contribute to technical and administrative reports.
• Ability to work both independently and as part of a collaborative team.
• Ability to adapt to evolving program needs and contribute to continuous operational improvement.
• Skilled in proactive problem-solving with high attention to detail.
• Ability to be professional, discreet, and effective at building relationships

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning obtained through professional level experience.
• Minimum 3 years of relevant experience, including experience in project coordination, research program support, outreach, event planning, or similar administrative functions.

• Project coordination and Management
  
• Experience organizing events or multi-stakeholder meetings.