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University of North Carolina Charlotte jobs

Business Services Coordinator

University of North Carolina Charlotte
$44,640 - $53,560
United States, North Carolina, Charlotte
Apr 01, 2026
Business Services Coordinator
Please see Special Instructions for more details.
  • The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
  • The Search Committee will not contact references without first verifying permission with the finalist.
  • Please ensure your resume reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
  • UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
Position Information
General Information




















Vacancy Open to All Candidates
Employment Type Permanent - Full-time
If time-limited, note appointment end date
Hours per week 40
Months per year 12
Position Number 002310
NC Salary Grade Equivalency NC11
Classification Title Business Services Coordinator
Working Title Business Services Coordinator
Salary Range $44,640 - $53,560
Anticipate Hiring Range $44,640 - $53,560
FLSA Status Non Exempt
Division Academic Affairs
Department College of Humanities & Earth and Social Sciences (Col)
Work Unit Communication Studies
Work Schedule
8:00 am - 5:00 pm; Monday - Friday. * This position is eligible for a 1-day-a-week teleworking schedule to be approved by the supervisor after training.
Primary Purpose of Position
The primary purpose of this position is to serve as the Office and Budget Manager for the Department of Communication Studies and the Writing, Rhetoric, and Digital Studies Program. The Business Services Coordinator ( BSC) will report directly to the Department and Program Chairs, and is responsible for managing the budgets for both units - including making recommendations regarding the use and distribution of funds, processing of university-related documents and forms, assisting with hiring processes, maintaining records, personnel files, and ensuring the department runs smoothly.

The BSC also handles communication with students and faculty, resolves administrative issues, and ensures compliance with university policies. This role requires strong organizational skills, knowledge of relevant policies and procedures, and the ability to manage sensitive information while maintaining effective communication within the departments.

The person hired should have in-depth knowledge of policies and procedures for the day-to-day financial management of various funding sources, including State, Summer School, Discretionary, E&T, Overhead, Grants, and Endowments, etc.

The person in this role will also supervise two SHRA staff members and work-study student employees.
Minimum Education/Experience
Required Minimum Qualifications:

Bachelor's degree in business administration or a related discipline; or an equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
Essential Job Duties

  • Serve as the Office and Budget Manager for The Department of Communication Studies and the Writing, Rhetoric, and Digital Studies Program.
  • Maintain in-depth knowledge of policies and procedures for the day-to-day financial management of various funding sources, including reconciliation and compliance processes.
  • Assist Chairs with prioritization of funding requests and develop recommendations for financial distributions.
  • Manage, track, and balance departmental budgets (State, Summer School, Discretionary, E&T, Overhead, Grants, Endowments, etc.); record and update expenses for each fund. Utilize budget skills to adjust funds as necessary through budget revisions and other documentation.
  • Prepare budget/financial forecasts/analysis and projections to assist the Department Chair with strategic planning.
  • Apply knowledge of programs, policies, and procedures to interpret and communicate information to meet the specific needs of faculty, staff, and students.
  • Responsible for quarterly budget revisions and submission of FTRs.
  • Provide grant and FRG project support, including budget tracking, reporting, and coordination with Principal Investigators, CHESS Grants Support Specialists, or external funding contacts.
  • Supervise and evaluate the department's two SHRA employees. Provide formal and informal training as needed.
  • Maintain informational flow to stakeholders and faculty, ensuring information is timely and correct (e.g., travel request/report forms, purchase orders, employment records for students, conference materials, etc.).
  • Remain up-to-date on university processes and procedures as they relate to all financial systems (Concur, Banner, Banner Self-Service, 49er Mart, SEA, NinerWorks, Archibus, etc.)
Other Work Responsibilities

  • Support the WRC and WRC Tutors in planning/overseeing the WRC budget.
  • Prepare and submit hiring documents to the Office of Finance & Personnel (CHESS Business Office) via NinerTalent for approval.
  • Hire and supervise work-study students who are responsible for maintaining inventory. Direct students to update the Budget Manager on stock levels of office supplies. Approve their timesheets.
  • Prepare and submit Part-Time faculty contracts, Summary Sheets, Special Pays, and other documents in NinerWorks.
  • Prepare and submit all direct pays such as eCRs, 49er Mart requests, cash and check deposit forms, and other financial documents for reimbursements, etc
  • Process paperwork and tasks related to full and part-time faculty hiring, including job postings, background checks, onboarding, and contract management. Submit AA-15, AA-16, AA-21, and AA-34 documentation as needed.
  • Work professionally with complex, confidential, and sensitive information.
  • Utilize conflict management techniques to resolve issues efficiently.
  • Collaborate with other team members to de-escalate situations and solve problems.
  • Other duties, as assigned.
Departmental Preferred Experience, Skills, Training/Education

  • Professional experience working in Higher Education and/or managing budgets is preferred.
  • Excellent written and oral communication skills are required.
  • Ability to work independently and exercise sound judgement is preferred. Must also be able to work effectively in a team environment.
  • Strong interpersonal and organizational skills, as well as attention to detail, are a must.
  • Working knowledge of Google and MS Office Suite programs, Degree Works, Banner, Internet Native Banner, website management, and similar Higher Ed software is preferred.
Necessary Licenses or Certifications
Work Location Colvard
Posting date 04/01/2026
Closing date 04/09/2026
Proposed Hire Date 06/01/2026
Contact Information
Special Notes to Applicants

  • The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
  • The Search Committee will not contact references without first verifying permission with the finalist.
  • Please ensure your resume reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.

  • UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).



  1. *
    How did you hear about this employment opportunity?

    • UNC Charlotte Website
    • HERC Job Board
    • Inside Higher Education
    • Mitratech Circa (formerly known as Local JobNetwork)
    • Another Website
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Other



  2. Where did you learn about this posting?

    (Open Ended Question)


  3. *
    Do you have a Bachelor's degree in business administration or a related discipline, or an equivalent combination of training and experience?

    • Yes - I have at least a Bachelor's degree in business administration or a related discipline
    • Yes - I have an Associate degree in a related discipline with at least two (2) years of relative experience to the position
    • Yes - I have a High School Diploma/GED with at least four (4) years relative experience to the position
    • No


  4. *
    Do you have experience working in Higher Education?

    • Yes
    • No


  5. *
    Do you have working knowledge of Google and Microsoft Office Suite programs, Degree Works, Banner Self Service, and Internet Native Banner? If so please indicate which programs and briefly explain your experience.

    (Open Ended Question)


  6. *
    Please describe your experience with budget management, including monitoring expenses and assisting with financial reporting, in your current or previous roles.

    (Open Ended Question)




Applicant Documents
Required Documents

  1. Resume / Curriculum Vitae
  2. Cover Letter / Letter of Interest


Optional Documents

  1. Contact Information for References

Applied = 0
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