Faculty/Fiscal Assistant - HYBRID - 139011

Under general supervision, this position will include Faculty and Fiscal Assistant support for the Aiiso Yufeng Li Family Department of Chemical and Nano Engineering.

The faculty assistant support includes administrative support for the instructional programs by word processing course materials, copying, maintaining files, ordering AV equipment and conference rooms and interacting with faculty, staff and students. Position additionally provides administrative support to permanent faculty members and their research groups in the department. Coordinates all activities required to support faculty members such as: administration; teaching; research; community/campus service. Responsibilities include organizing conferences, symposia, special events; preparation of reports and correspondence; purchasing support; and coordination of international visitors and related tasks.

Serve as support to the fiscal team on all aspects of the day-to-day financial responsibilities within the Aiiso Yufeng Li Family Department of Chemical and Nano Engineering. Duties include the preparation of on-line and paper financial transactions such as reimbursements and purchase requisitions. Review appropriateness of expenditures, availability of funds and applicable funding restrictions. Assist with post award administration using regulations, policies and procedures governing state, private and federal agency compliance requirements.

Under direction, prepare and coordinate submission of proposals to respective agencies at the direction of the Financial Manager, MSO, PI, Chair, and in compliance of UCSD OCGA and/or OGS processing requirements.

Cover letter required for the application to be considered.

• Demonstrated ability to exercise good judgment for problem solving, analytical skills and ability to anticipate problems. Ability to identify and recommend appropriate solutions and implement action.

• Ability to prioritize heavy workload and meet deadlines despite constant interruptions and competing deadlines.

• Demonstrated experience with computers and experience with MS Word, PowerPoint, and intermediate to advanced level skills in EXCEL.

• Strong demonstrated oral communication skills, with the ability to communicate and interact effectively with faculty, staff, graduate students, visitors and the general public using diplomacy, tact and flexibility in a variety of circumstances.

• Ability to maintain confidentiality regarding financial, payroll, and personnel information.

• Knowledge of standard and computerized filing systems. Ability to maintain and cross-reference complex filing systems for rapid/easy retrieval by self and others.

• Cover letter required for the application to be considered.

• Background check required.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

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The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace