VICE PRESIDENT, FINANCE OPERATIONS

MAKE A DIFFERENCE AT OCHIN

OCHIN is a nonprofit leader in health care innovation and a trusted partner to a growing national provider network, providing the clinical insights and tailored technologies needed to expand patient access, grow and connect care teams, and improve the health of rural and underserved communities.

We are hiring a number of new positions to meet increasing demand. When you choose to join OCHIN, you have the opportunity to continuously grow your skills and do meaningful work to help fulfill our vision of good health and well-being for everyone.

At OCHIN, we value the unique perspectives and experiences of every individual and work hard to maintain a culture rooted in our values.

Founded in Oregon in 2000, OCHIN employs a growing virtual workforce of more than 1,200 skilled professionals, working remotely across 49 states. We offer a generous compensation package and are committed to supporting our employees' entire well-being by fostering a healthy work-life balance and opportunity for professional advancement. We are curious, collaborative learners who strive to live our values every day. OCHIN is excited to support our continued national expansion and the increasing demand for our innovative tools and services by welcoming new talent to our growing team.

Position Overview

The VP Financial Operations is responsible for all accounting, finance and procurement operations of the company, to include the production of periodic consolidated financial and tax reports and forecasts, bank reporting, maintenance of an adequate system of accounting records, and a comprehensive set of monitoring controls and budgets designed to mitigate risk, enhance the accuracy of the company's internal and external reported financial results, and ensure that reported results comply with generally accepted accounting principles as well as work with other ELT members to ensure they have the financial tools needed to be successful in their roles as defined by ExCab and how to use them.

Essential Duties

• Maintain a documented system of accounting policies and procedures
• Manage outsourced functions (auditors, payroll, 401(k) administrator, etc.)
• Develop skills and abilities of your management team to grow as the organization grows and take on more higher management functions within Finance and Procurement departments
• Oversee the operations of the entire accounting and procurement departments, including the design of an organizational structure adequate for achieving the department's goals and objectives
• Oversee the accounting operations of subsidiary corporations, especially their control systems, transaction-processing operations, policies and procedures and financial reporting.
• Oversee both multi-state and federal tax compliance and reporting on a monthly, quarterly and annual basis
• Manage the financial aspect of the 401(k) and other retirement programs for the organization.
• Ensure Finance team complies with company policies and procedures.
• Ensure that accounts receivables are collected promptly and interact with members to ensure payment
• Work with members to ensure they purchase their annual buy up licenses needed and ensure quarterly reporting is provided to Account Managers for periodic updates and appropriate accruals are maintained
• Ensure that accounts payable are paid in a timely manner
• Ensure that all reasonable discounts are taken on accounts payable
• Oversee the payroll process to ensure accurate and timely completion and ensure payroll records are current and timely.
• Ensure that periodic bank reconciliations are completed
• Ensure that required debt payments are made on a timely basis
• Ensure grant related activities are properly captured, maintained, and reported as well as the annual federal Indirect Rate proposals and the related impact
• Maintain the General Ledger chart of accounts
• Maintain an orderly accounting filing system and related written processes
• Maintain a system of controls over accounting transactions
• Issue timely and complete consolidated financial statements, related payroll, tax returns, grant and bank compliance reporting
• Coordinate the preparation of the corporate annual report
• Recommend benchmarks against which to measure the performance of company operations
• Calculate and issue financial and operating metrics including staffing metrics for budgeting including headcount control
• Manage the production of the annual budget, continual annual and three-year forecast
• Calculate variances from the budget and report significant issues to management including explanations.
• Provide for a system of management cost reports
• Provide financial analyses as needed, in particular for capital investments, pricing decisions, and contract negotiations
• Coordinate the provision of information to external auditors for the annual audit
• Monitor debt levels and bank compliance and related forecasts with debt covenants with financial lenders
• Comply with local, state, and federal government reporting requirements including tax filings
• Other duties as assigned

• Bachelor's degree in Accounting, Business or a related field is required MBA Preferred
• CPA preferred
• Minimum of 15 years of accounting experience required more than 15 years preferred
• Minimum of 10 years of accounting leadership/management experience required, more than 10 years preferred
• Experience with company acquisitions a plus.
• Experience managing a minimum of 15 remote FTEs, management of up to 30 or more remote FTEs preferred
• Experience implementing and maintaining financial software and payroll systems.
• Intermediate to Advance Excel knowledge is required
• Extensive analytical skills and the ability to clearly communicate decisions, procedures, and processes to a diverse group of people.
• Excellent interpersonal, intercultural, and customer service skills.
• Develop strong working relationship with HR Director and other organizational leaders.
• Ability to manage and perform multiple tasks under conditions of fluctuating workloads, competing requirements, and changing deadlines, working independently and following through on assignments with minimal direction
• Able to effectively present financial information to both small and large groups of stakeholders.
• Ability to work in a complex environment
• Be an effective example of OCHIN values
• Strong time management skills and demonstrated capability to work on multiple projects at one time
• Strong demonstrated organization skills, with ability to understand overall program objectives and maintain attention to detail
• Proven success in internal and external relationship management with all levels of expertise from administrative to executive
• Travel required up to 10% nationally for based on business requirements for OCHIN

Base Pay Overview

OCHIN uses broadened pay ranges to support equitable and market-aligned compensation practices. The final offer will be based on a variety of factors, including relevant skills, certifications, education, experience, training, responsibilities, internal equity, and market data.

Physical Requirements/Work Environment:

• Constant interpersonal skills, teamwork, and customer service. Frequent creativity, mentoring, presentations/teaching. Occasional decision making and independent judgment or action.
• Reading, speaking, writing, and understanding English.
• While performing the duties of the job, the employee is regularly required to sit for long periods of time; stand and walk; use hands to finger, handle or feel; reach with hands and arms.
• This position requires a virtual home-office environment, working remotely and will require that employees be on camera for all virtual meetings.
• The role routinely uses standard office equipment such as computers and mobile devices.
• Travel is required to support OCHIN's business requirements for Go-Live installations or training which may require travel by air, vehicle, or train.

Work Location and Travel Requirements

OCHIN is a 100% remote organization with no physical corporate office location. Employees work remotely from home and many of our positions also support our member organizations on-site for new software installations. Nationwide travel is determined based on OCHIN business needs. Please inquire during the interview process about travel requirements for this position.

Work from home requirements are:

• Ability to work independently and efficiently from a home office environment
• High Speed Internet Service
• It is a requirement that employees work in a distraction free workplace
• Travel required up to 10% nationally for based on business requirements for OCHIN

We offer a comprehensive range of benefits. See our website for details: https://ochin.org/career

COVID-19 Vaccination Requirement

To keep our colleagues, members, and communities safe, OCHIN requires all employees-including remote employees, contractors, interns, and new hires-to be vaccinated with a COVID-19 vaccine, as supported by state and federal public health officials, as a condition of employment. All new hires are required to provide proof of full vaccination or receive approval for a medical or religious exemption before their hire date.

Equal Opportunity Statement

OCHIN is proud to be an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills for the benefit of our staff, our mission, and the communities we serve.

As an Equal Opportunity and Affirmative Action employer, OCHIN, Inc. does not discriminate on the basis of race, ethnicity, sex, gender identity, sexual orientation, religion, marital or civil union status, age, disability status, veteran status, or any other protected characteristics. All aspects of employment are based on merit, performance, and business needs.

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