Senior Associate Vice President for Facilities Planning and Management - Cal Poly Pomona

Another Source is partnering with Cal Poly Pomona to recruit a Senior Associate Vice President for Facilities Planning & Management to lead the university's facilities enterprise.

This is a rare opportunity to help shape the physical future of one of the nation's leading polytechnic universities.

The scope of this role includes:
* Stewardship of a 1,400-acre campus
* Oversight of 200+ buildings and 5.5M+ square feet of facilities
* Leadership of ~160 facilities professionals
* Executive oversight of facilities operations, capital planning, design & construction, and utilities
* Implementation of a newly approved campus physical master plan

The SAVP will play a key leadership role in advancing major campus initiatives while ensuring operational excellence across one of the CSU system's most dynamic campuses.

If you're a senior facilities leader experienced in complex portfolios, capital programs, and leading large operational teams, I'd love to connect.

Another Source's client, Cal Poly Pomona, is recruiting a Senior Associate Vice President for Facilities Planning & Management to join their team in Pomona, California.

Here's a little about Cal Poly Pomona: Cal Poly Pomona is one of the nation's leading polytechnic universities and a proud member of the 22-campus California State University system. Known for its hands-on "learn by doing" philosophy, the university prepares students to solve real-world challenges through experiential learning and applied research. Located on a scenic 1,400-acre campus in Southern California, Cal Poly Pomona serves more than 26,000 students across eight academic colleges and is widely recognized for excellence in engineering, business, architecture, agriculture, and hospitality management.

The campus is experiencing continued growth and transformation, supported by strategic investments in facilities, infrastructure, and sustainability. Facilities Planning & Management (FP&M) plays a central role in this progress, stewarding the university's physical environment-including more than 200 buildings and approximately 5.5 million gross square feet of facilities. With a team of approximately 160 employees, FP&M oversees campus planning, design and construction, facilities operations, utilities, and sustainability initiatives that support the university's mission and long-term strategic vision.

About this role: Reporting to the Vice President for Administrative Affairs who also serves as the Chief Financial Officer, the Senior Associate Vice President (SAVP) for Facilities Planning & Management provides executive leadership for the university's comprehensive facilities enterprise. This role oversees facilities and maintenance, capital planning, design and construction, business services, and campus physical planning.

This is a highly visible leadership role responsible for shaping the long-term stewardship and development of Cal Poly Pomona's physical campus. The SAVP leads a large and diverse workforce, guides a significant capital program addressing more than $2 billion in deferred maintenance, capital improvement, and infrastructure needs, and partners closely with university leadership to ensure that facilities planning supports the institution's academic mission, student success, and operational excellence.

The role also carries a unique responsibility: oversight of the university's water treatment plant-one of only two such facilities operated within the CSU system-positioning this leader at the forefront of infrastructure stewardship and sustainability innovation on campus.

Scope & Impact

Leadership and Strategic Direction

Provide executive leadership and strategic direction for Facilities Planning & Management, ensuring alignment with the university's mission and long-term institutional priorities.

• Lead a high-performing organization of approximately 160 facilities professionals across operations, capital planning, design and construction, and business services.

• Establish departmental goals, performance expectations, and operational standards that support service excellence, safety, and accountability.

• Guide organizational planning, workforce development, succession planning, and recruitment to sustain a best-in-class facilities organization.

• Promote an open communication culture that encourages feedback and drives positive departmental growth.

• Apply strategic understanding of interdepartmental functions to drive alignment, remove operational bottlenecks, and advance efficiency across the organization.

Facilities Operations, Maintenance, and Sustainability Oversight

• Oversee campus-wide facilities operations, maintenance, and grounds services supporting more than 200 buildings across a 1,400-acre campus.

• Ensure effective preventive and corrective maintenance programs using the university's computerized maintenance management systems.

• Direct strategies for addressing deferred maintenance and facility renewal through capital planning and operational initiatives.

• Promote sustainability initiatives related to facilities systems, utilities, fleet, and campus infrastructure.

• Foster a culture of safety, regulatory compliance, emergency preparedness, and responsive service.

Capital Planning, Design, and Construction

• Provide executive oversight of all capital planning, design, and construction initiatives across the university.

• Lead development and execution of long-range facilities strategies aligned with enrollment growth, academic priorities, and campus master planning.

• Oversee project delivery including procurement, contractor management, design review, budgeting, scheduling, and regulatory compliance.

• Ensure successful delivery of capital projects while maintaining quality, safety, cost control, and risk mitigation.

Campus Physical Planning and Capital Program Development

• Direct the development and ongoing implementation of the Campus Physical Master Plan.

• Lead preparation and submission of the university's Five-Year Capital Outlay Program.

• Coordinate space planning initiatives and oversee campus space data reporting and facilities planning documentation.

• Serve as a key liaison with the CSU Chancellor's Office, Board of Trustees, and regulatory agencies regarding capital planning and facilities development.

Financial Stewardship and Business Operations

• Provide financial oversight of FP&M budgets, resource allocation, and long-range financial planning.

• Oversee business services including procurement, human resources coordination, inventory, and facilities service workflows.

• Ensure strong fiscal stewardship, financial transparency, and compliance with CSU policies and procedures.

Organizational Excellence and Continuous Improvement

• Champion data-driven decision-making, performance metrics, and continuous improvement initiatives.

• Implement process improvements and Lean methodologies to strengthen operational efficiency and service delivery.

• Establish performance dashboards and reporting tools to track service levels and organizational outcomes.

Campus Collaboration and External Engagement

• Serve as a trusted partner to university leadership, collaborating with academic and administrative units to support teaching, research, and campus operations.

• Represent the university with local, state, and federal agencies, professional organizations, and CSU systemwide groups.

• Maintain strong relationships with contractors, consultants, and external partners involved in campus facilities initiatives.

Qualifications

• Bachelor's degree from an accredited institution, ideally in architecture, engineering, planning, or related discipline.

• Valid CA driver's license

• Minimum of 10 years of progressively responsible experience in facilities management, capital project management, or related field.

• At least 5 years of supervisory or executive leadership experience managing large teams and complex operations.

• A high level of personal integrity, ethics, initiative, and strong interpersonal skills.

• Extensive facilities services management, capital design and construction experience preferably in a collective bargaining environment.

• Demonstrated success advising senior leadership on strategic investments in physical-plant assets and in the resources necessary to optimize them in a complex environment.

• Broad and deep domain expertise, a commitment to transparency and service, and the vision and leadership capacity to enable the Facilities organization to manage the broad and evolving range of responsibilities and expectations established for it.

• A demonstrated ability to lead, supervise, and communicate effectively across a broad workforce and campus community, fostering an inclusive, respectful, and service-oriented work environment.

• Significant experience successfully leading organizational change and an affinity for organizational issues including staff recruitment, retention and development, and effective use of information technology.

• A demonstrated ability to establish and maintain productive working relationships with diverse campus stakeholders, the CSU Office of the Chancellor, as well as the broader community, contractors, and consultants.

• Exceptional communication skills, including an ability to effectively communicate complex technical concepts to a non-technical audience.

• Ability to bring a "best practice" approach to processes and procedures and foster a responsive service orientation within facilities management; thrives on change, pace, action, and accountability.

• Demonstrated intellectual curiosity, appreciation for the University's academic mission, and ethos of practical experiential learning and ability to effectively work within the university's shared governance environment.

• Ability to promote a positive, productive, and proactive customer-oriented work environment that fosters openness and trust; and maintains and enhances productive relationships across campus and with the community in matters related to facilities.

• Demonstrated success developing and managing a large team of facilities professionals in a customer focused organization.

• This description is intended as a summary of the primary responsibilities and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.

Preferred Qualifications

• Experience in leading a facilities-management services unit and directing a successful capital project delivery program within higher education or a similarly complex institution.

• Master's degree in engineering, architecture, business, facilities management or related field/discipline.

• Familiarity with LEED-certified building criteria and practices, preferably demonstrated by an earned LEED credential.

• A valid California Architect's license or Professional Engineer's license.

Compensation & Benefits

• The anticipated salary range for this position is $220,000 - $236,256 annually, commensurate with experience.

Why a Career with CSU is for You:

The CSU system offers a comprehensive benefits package designed to meet you where you're at in life and typically adds 30-35% to your total compensation package. For more information on programs available, take a closer look in the Employee Benefits Summary: https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf

• Emphasis on maintaining a healthy work-life balance with ample PTO and flexibility, which includes up to 24 vacation days per year (based on employee group/services)

• Enjoy the vibrant campus life with access to athletic and gym facilities, renowned sporting events, artist events, and world-renowned speakers

• Numerous professional development opportunities to advance your career including tuition waivers for yourself, a spouse, registered domestic partner or an eligible dependent child across any of the 22 CSU campuses

• Two different retirement plans catered to fit your personal saving goals: CalPERS Retirement Plan or 403(b) Supplemental Retirement Plan (Similar to a 401k plan)

• Medical benefits tailored to support various life stages

• We recognize that transportation to and from work can be expensive and we are here to help support you with pre-tax commuter benefits

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Another Source works with their clients, on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.

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