Administrative Specialist 3 - Mid Wilshire

Serving at UCLA Health will give you the opportunity to use your specialized abilities to help improve the lives of our patients, their families, and your fellow UCLA Health team members. You'll provide critical support that makes healing happen. We'd love to have you join us.

The Facilities Management Specialist 3 provides Quality Assurance and Analytical support for the Facilities department, as well as administrative support. This position will utilize different software systems for asset and work order management, budget creation and financial analysis, data crunching and reporting. Software including Computerized Maintenance Management System (i.e. Maximo or similar), Microsoft office, Lawson Empac System, Support Services and other miscellaneous software as needed. This position will be responsible for managing physical building assets, developing and maintaining long-range space management scope and projects, budgeting development and implementation, creating work orders and managing binders (paper or electronic) used to demonstrate compliance with various standards for licensing entities and other authorities having jurisdiction (Centers for Medicare and Medicaid Services, The Joint Commission, NFPA, AQMD, LAFD, LADWP, etc.), as well as reporting performance data of facilities operations. The incumbent's responsibilities include supporting the hiring process for new employees, developing a database of assets, personnel, work plans, and schedules with the assistance of the Facilities Manager, creating and tracking material and supply orders, and providing administrative support.

Salary Range: $40.60 - $61.86 / Hourly

• 5 yearsFacilities management or related experience or training
• 2 years experience in a hospital setting.
• Proficient use of purchasing software, CMMS Software, Microsoft Office Suite (including Visio), other general use software
• Demonstrated knowledge of implementation and management of Facilities Management information systems.
• Strong analytical, critical thinking and problem-solving skills.
• Strong communication, interpersonal, organizational and facilitation skills with strong customer service emphasis.
• Skilled in working independently and following through on assignments with minimal direction.
• Skilled in performing with frequent interruptions and /or distractions.
• Consistently demonstrates a high degree of accuracy and attention to detail.
• Skilled in setting priorities that accurately reflect the importance of job responsibilities.
• Demonstrates effective time utilization/productivity. Able to adapt to changes in the workload.
• Thorough knowledge in areas of building space planning and building code.
• Experience in process improvement, and thought leadership.