New

Grant Implementation and Reporting Coordinator

University of California - Los Angeles (UCLA)
USD $70,900.00/Yr. - USD $145,200.00/Yr.
United States, California, Los Angeles
Mar 05, 2026
Special Instructions to Applicants The budgeted hiring salary/target range for this position is from the posted minimum to $89,475 annually, with salary placement based on skills, knowledge, and experience. Position Summary As a member of Fleet & Transit business unit within UCLA Events & Transportation, the Grant Implementation and Reporting Coordinator manages implementation of grants post award and ensures all required dates and deadlines are recorded and met to the reporting agency. This position is responsible for project proposals that generate $2 million or more annually. In collaboration with colleagues overseeing our vehicle replacement plan, shared use motor pool, transit operations, and other Transportation units develops all project documentation required for the implementation of awarded grant programs. Managing all projects funded by grants to support the motor pool expansion, fleet services, transit operations, and other projects as assigned. The coordinator would also develop strategy for developing reports and analyzing data to meet reporting requirements for grant compliance. The coordinator would also be responsible for providing information to the Events & Transportation finance team to ensure timely and accurate reporting as required by the grant. Ongoing reports of progress are expected through graphical and written reports of funding pursued and awarded, along with programming and spending of funds on successful projects and acquisitions. The Grant Coordinator ensures that terms and conditions of grant contracts are followed and assists finance and legal colleagues in the negotiation of these contracts. Salary & Compensation UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications* 1. A successful record of demonstrable accomplishments in project management, program implementation, and report creation. Minimum of five years. (Required) 2. Exceptional written communication skills; ability to write and edit effective correspondence and generate grant and gift reports. Demonstrated skill in generating clear, structured, articulate narratives for multiple stakeholders. (Required) 3. Strong communication skills to express, in writing, the mission of the university and the department. Ability to make oral group presentations to provide information. (Required) 4. Ability to interpret campus policy and communicate expectations and requirements to multiple stakeholders. (Required) 5. Demonstrate the ability to navigate the demands of multiple stakeholders to ensure successful completion of Grant requirements. (Required) 6. Ability to lead teams and delegate responsibilities in the implementation of grant projects and coordinate the ongoing compliance of Grant requirements, including exercising leadership with colleagues up to and including managers, directors, members of the faculty senate, and others. (Required) 7. Experienced with negotiating, exchanging ideas, information, and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions or solutions. (Required) 8. Skill in establishing and maintaining cooperative working relationships with university colleagues; community leaders; vendors; and entities offering grants. (Required) 9. Demonstrate analytical and organizational skills including the ability to lead and coordinate staff from multiple areas in meetings, project teams, and requirements gathering. (Required) 10. Ability to prioritize and adjust heavy workload, manage a variety of tasks, and meet various deadlines with changing priorities, frequent interruptions, and conflicting deadlines. (Required) 11. Proven skill and experience using a PC and Microsoft Office Suite to execute goals and objectives, and effectively communicate with stakeholders, including but not limited to optimizing all aspects of Microsoft Outlook and using Excel to manage, organize, and analyze data. (Required) 12. Experience with budget preparation, management, reporting and cost control. Demonstrated skill in overseeing complex projects with high dollar budgets. (Required) Education, Licenses, Certifications & Personal Affiliations Bachelor's Degree Bachelor's degree in a relevant field. (Preferred) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. Schedule Monday - Friday, 8:00am to 5:00pm Union/Policy Covered RP-Research and Public Service PR Complete Position Description https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Project%20and%20Policy%20Analyst%203%20RP%20(TBD_941018)