New

Administrative Specialist

University of California - Los Angeles (UCLA)
USD $30.36/Hr. - USD $43.49/Hr.
United States, California, Los Angeles
Mar 05, 2026
Special Instructions to Applicants To be considered for this position, applicants must submit a resume, cover letter, and a list of references. Please have these documents ready when completing your application. You may combine your cover letter and list of references into a single file and copy and paste it into the "Cover Letter" section. Department Summary The UCLA Department of Psychology is an exceptional department known for its excellence in research, teaching, and service. With a distinguished faculty comprising more than 60 ladder rank members, it is one of the nation's top psychology departments. Its undergraduate program is the largest within the Division of Life Sciences and the UCLA College, with 5000 undergraduate students enrolled across three majors: Psychology, Psychobiology, and Cognitive Science. The department also offers a comprehensive Ph.D. program with eight areas of study to approximately 200 enrolled graduate students. Position Summary Under direction of the Principal Investigator, coordinate the day to day operations and provide administrative management and research support for projects at the Anxiety Disorders Research Center. Major duties include program planning and development, coordinating budget and staff management, and provide organizational review of lab procedures to address the evolving needs of the research program. Other duties involve handling communications (phone/fax, emails), providing technical support, and conducting library and internet research. Assignments and tasks are assigned by Dr. Michelle Craske, Ph.D. Exercises independent responsibilities. Regular meetings occur to allow performance feedback and discuss up to date needs for project. Salary & Compensation UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications* Research Lab Experience working in a research lab setting. (Required) And Administrative Support Experience in administrative support for grant submissions (literature searches, references, letters of support, etc.) (Required) Advanced skill in using PC computers, including the following applications: MS Office and SPSS. (Required) Working knowledge of University forms, procedures, and policies including University travel (PAC, travel, reimbursements). (Preferred) Accounting skills and ability to manage budgets. (Required) Skill in recruiting and hiring undergraduate research assistants and new employees. (Required) Ability to work independently, to prioritize tasks and projects and to delegate responsibilities. (Required) General knowledge of office equipment functioning. (Required) Skill in writing professional correspondence. (Required) Possess a high level of discretion in order to work with confidential information on course materials, grants, and recommendations. (Required) Ability to establish and maintain cooperative and positive working relationships with faculty, administration, and staff. (Required) Ability to maintain a high volume of work under time constraints in an effective manner. (Required) Strong ability to multi-task. (Required) Advanced knowledge of study-related software (Qualtrics, EPrime, MediaLab, SurveyMonkey, etc.) (Required) Education, Licenses, Certifications & Personal Affiliations High School Diploma Or equivalent experience (Required) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. Schedule 8:00 a.m. to 5:00 p.m. Union/Policy Covered CX-Clerical & Allied Services Complete Position Description https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Blank%20Assistant%203%20(41090604)